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Excel 2007 : How to sort text in column when the targeted words are not in order?

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    How to sort text in column when the targeted words are not in order?

    I am using this way to sort text in a column - Conditional formating>Highlight cells rules>Text that contains... but when i try to sort text that contains two or more words, which are not in order i have a problem because the sort function doesn't highlight the text in the cells which is not in the specified order. For example, if i want to highlight all cells that contain the words "real music" it won't highlight the cells that have some words between these words. Like this words "real rock music", "real classic music" - it won't highlight them.

    Is there any way to highlight the cells that contain the words "real music" but they are in different order?


    Thanks!
    Last edited by emil9216; 04-16-2011 at 06:16 PM.

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    Re: How to sort text in column when the targeted words are not in order?

    Hi
    select
    use a formula to determine which cell to format
    =NOT(AND(ISERR(SEARCH("real",G1)),ISERR(SEARCH("music",G1))))
    applies to G:G
    .

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    Re: How to sort text in column when the targeted words are not in order?

    Thanks! I tried this and it works but is there any faster way I can do this because I have to work with a lot of text information, and it will save me a lot of time if I can sort the text without typing a formula?

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    Re: How to sort text in column when the targeted words are not in order?

    if you write the text in a column then change the formula to:
    =NOT(AND(ISERR(SEARCH(I6:I7,G1))))
    I6= music
    I7= real
    I8=...

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    Re: How to sort text in column when the targeted words are not in order?

    Can you be more detailed with this. I don't have to much experience with excel

    Let say the text i want to sort is in column G. I have to type the formula =NOT(AND(ISERR(SEARCH(I6:I7,G1)))) in the type bar but i am not sure how to use this I6= music, I7= real


    Thanks!

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    Re: How to sort text in column when the targeted words are not in order?

    It appears meslija is offline so I'll try to explain his/her suggestion.

    The suggestion is to type your search criteria in cells I6 and I7 so that the formula doesn't have to be retyped in order to search for other criteria. You just change what you have in those 2 cells and the formulas automatically search for the new criteria.

    But the formula should use absolute referencing for those 2 cells so:

    =NOT(AND(ISERR(SEARCH(I$6:I$7,G1))))

    Does that clear up what the suggestion was?

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    Re: How to sort text in column when the targeted words are not in order?


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    Re: How to sort text in column when the targeted words are not in order?

    The discussion has been about Conditional Formatting so the formula that meslija was intended to be used in CF, not in a cell.

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    Re: How to sort text in column when the targeted words are not in order?

    Try this

    Select a combination from the drop-downs in D1 & E1

    Formula is:=
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    Applies to:=
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    Format.......
    your choice (yellow)

    Is this what you mean?
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    Re: How to sort text in column when the targeted words are not in order?

    Quote Originally Posted by Cutter View Post
    The discussion has been about Conditional Formatting so the formula that meslija was intended to be used in CF, not in a cell.
    I am little confused. I thought i have to type the formula in the typing bar and don't have to use the conditional formatting. If i use the formula in the conditional formatting it gave me a error.

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    Re: How to sort text in column when the targeted words are not in order?

    Quote Originally Posted by Marcol View Post
    Try this

    Select a combination from the drop-downs in D1 & E1

    Formula is:=
    Please Login or Register  to view this content.
    Applies to:=
    Please Login or Register  to view this content.
    Format.......
    your choice (yellow)

    Is this what you mean?



    Yes, this is what i am looking for but can you explain it with a little more details, please.


    Thanks!

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    Re: How to sort text in column when the targeted words are not in order?

    Have a look as this demo workbook.

    The formula is broken down to its' components.
    =SEARCH($D$1,G1,1) will return #VALUE if the word is not in the string and a number if it is.
    So we use
    =ISNUMBER(SEARCH($D$1,G1,1)) to return TRUE/FALSE

    TIP
    Don't quote whole posts in your replies, the moderators don't like it.....

    Only quote posts if they are relevant to some query, and then only quote the relevant part of the post.
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    Last edited by Marcol; 04-16-2011 at 02:01 PM. Reason: Added TIP

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    Re: How to sort text in column when the targeted words are not in order?

    Quote Originally Posted by Cutter View Post

    But the formula should use absolute referencing for those 2 cells so:

    =NOT(AND(ISERR(SEARCH(I$6:I$7,G1))))

    Does that clear up what the suggestion was?


    Is this what i have to do? I have to choose Conditional formatting>New rule>Use a formula to determine which cells to format.... Then i have to copy/paste the formula =NOT(AND(ISERR(SEARCH(I$6:I$7,G1)))) and click "format". Then choose a color and click "OK".

    Is this the right way?

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    Re: How to sort text in column when the targeted words are not in order?

    hello,
    yes but after that you have to chose where to apply. see the attachment.
    Attached Images Attached Images

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    Re: How to sort text in column when the targeted words are not in order?

    Thanks! I think I know how to do it now.

    I have a similar problem with highlighting duplicated text in two columns, but I will open a new thread for this.

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    Re: How to sort text in column when the targeted words are not in order?

    One more question. How will look this formula if i want to use it in a cell and not with conditional formatting? And how can i save this formula?


    Thanks!

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