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obtaining data within a specific date range

  1. #1
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    obtaining data within a specific date range

    I am trying to pull information from two different colums within a specific date range
    i.e. Jan. 1 2010 to Jan. 31, 2010. I have provided the excel chart that I will be using what I need to do is find all the time that a case manger (I2) completed a specify type of service (L2) within a specific date range (A2). Any help that can be provided would be appreciated.

    I am currently using the following formula
    =COUNTIFS('Participant Roster '!I3:I505,"Angel ",'Participant Roster '!M3:M505,"Supportive Service")

    this foumula does actually populate the number of times that each case manager completes a specific service but now I also need it to only calculate within a set date range

    Thank you
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  2. #2
    Forum Expert NBVC's Avatar
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    Re: obtaining data within a specific date range

    Just add to the COUNTIFS

    e.g

    =COUNTIFS('Participant Roster '!I3:I505,"Angel ",'Participant Roster '!M3:M505,"Supportive Service",'Participant Roster '!A3:A505,">="&Date(2010,1,1),'Participant Roster '!A3:A505,"<="&DATE(2010,1,31))

    you can replace the DATE() functions with cells contain the start/end dates.
    Where there is a will there are many ways.

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  3. #3
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    Re: obtaining data within a specific date range

    I think I am still a little confused I tried the formula example that you provided above and it still isnt working so I enterd some data into my chart and reattached it

    Basically I need to calculate all the individuals during April (4/1/11-4/30/11) that received a case management service (L3:L505) from Brandie (I3:I505)
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    Last edited by angelj912; 10-03-2011 at 05:34 PM. Reason: forgot new attachment

  4. #4
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    Re: obtaining data within a specific date range

    I think I am still a little confused I tried the formula example that you provided above and it still isnt working so I enterd some data into my chart and reattached it

    Basically I need to calculate all the individuals during April (4/1/11-4/30/11) that received a case management service (L3:L505) from Brandie (I3:I505)
    Attached Files Attached Files

  5. #5
    Forum Expert NBVC's Avatar
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    Re: obtaining data within a specific date range

    See attached.

    To make things easier, I applied the first of the month dates as headers. You can format these to show just the month as you had. I am assuming you are going from 2011 to 2012.. change as necessary.

    Then you can use this formula in B12:

    Please Login or Register  to view this content.
    Note that it references cells for criteria instead of hard-coding the criteria. This is better as you can copy down and across the column without manipulating the formula in each cell.

    Also note that you need to watch for extra spaces... your Brandie entries had extra ending space.. which I removed and I changed Supportive Services in A11 to singular Supportive Service to match column M on the other sheet.

    When you put the formula in the other tables, you will need to adjust the criteria cells... ensure the $ signs remain where they are.

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