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Consolidate lists from multiple sheets into one

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    Consolidate lists from multiple sheets into one

    I've been asked to create a set of separate worksheets containing action-item lists (along with other items also on the worksheets). The lists will start on varying row #s and will vary in length (number of rows) but the column names will be consistent. I can make the lists into named ranges easily. I want to create one master list on a separate sheet (or in a separate workbook) that I can sort/filter. I do NOT need to edit the master list; just output it for printing/viewing at a meeting.

    Most help articles I've read recommend the consolidate via pivot concept, and I've tried this. But the pivot wants to count or sum the information, and I can't get all of the columns to display. I just want to display all of the list information in a concatenation of the ranges. I don't think a VLOOKUP will give me what I need, because the ranges have varying numbers of rows.

    Are there ways to do this without complex VBA or macros?

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    Re: Consolidate lists from multiple sheets into one

    Hi sarahwarah,

    Can you post the file or an example to work with?
    Remember you are unique, like everyone else

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    Re: Consolidate lists from multiple sheets into one

    Yep, sorry about that! Attached is a basic example.
    Attached Files Attached Files

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    Re: Consolidate lists from multiple sheets into one

    I've attached your file with the 3 datasets added together on the 'List1' worksheet & a Pivot that looks similar to your table on the 'Desired outcome' worksheet.

    Is this what you were after?
    Attached Files Attached Files

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    Re: Consolidate lists from multiple sheets into one

    Yes, this is great!

    What am I doing wrong in setting up the pivot?

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    Re: Consolidate lists from multiple sheets into one

    OK, so the source data for the Pivot is in Cells 'H1-L19' on the 'List1' worksheet.

    Start creating your pivot by putting all your headings in the 'Rows' area.

    You don't have to have anything in the 'Values' area if you don't need it.

    Right click in the Pivot & go to 'Pivot Table options' >> 'Display' >> select 'Classic Pivot layout'.

    Now go any Row in each Column rows that has 'total' beside it (eg; ABC Total) & right click >> 'Field settings' >> 'Subtotals & Filters' >> set the Subtotals to none.

    That's about it.

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