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Excel Formula to start different point in list?

  1. #1
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    Excel Formula to start different point in list?

    I consider myself a just above basic excel user, I don't use it on a regular basis and I tend to search to find out formulas etc on how to do something.

    However my challenge is to collect some Data from lots of different users of differing skill levels over multiple sites using different versions of excel.

    I need to get them to record the time they spend using a in house computer system.

    To try and make it easier and actually get the data needed I created a couple of lists of hours:minutes for them to pick for start time, finish time and then a simple calculation in the next column to work out time spent and sum it at the bottom.

    Is there a way to make the second column drop down list of finish time jump so it shows the list from where they have listed their start time?
    I am not sure how to search for an answer? or is there a better way of simplifying it?
    Also is there a way of inserting a calendar so they can just pick the date? I can't set it as today as they won't necessarily be entering the data each day. Or is it an add on that won't work with different versions of excel.

    The file has five sheets as times are recorded onto different sheets depending on what level they are and an additional one for when they are working outside of normal hours, so the dropdown list is a lot longer for that sheet.

    Also for the managers to see what is happening I have created a summary sheet at the front that pulls the data from the different sheets to the front so they can see how much time has been spent for that week working on the system.
    But they would also like to see a comparison from the week before and a running total of the current month, so is there a formula I can use to sort and add up the times based on a date range?

    Thank you for any info
    Last edited by tiggermummy; 04-05-2017 at 04:13 AM. Reason: complying with forum rule

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    Forum Moderator AliGW's Avatar
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    Re: Excel Formula to start different point in list?

    Will you please attach a sample Excel workbook? We are not able to work with or description of one, but we can with a mock-up.

    1. Make sure that your sample data are REPRESENTATIVE of your real data. The use of unrepresentative data is very frustrating and can lead to long delays in reaching a solution.

    2. Make sure that your desired solution is also shown (mock up the results manually).

    3. Make sure that all confidential data is removed or replaced with dummy data first (e.g. names, addresses, E-mails, etc.).

    4. Try to avoid using merged cells as they cause lots of problems.

    Unfortunately the attachment icon doesn't work at the moment, so to attach an Excel file you have to do the following: just before posting, scroll down to Go Advanced and then scroll down to Manage Attachments. Now follow the instructions at the top of that screen.

    Please pay particular attention to point 2 (above): without an idea of your intended outcomes, it is often very difficult to offer appropriate advice.
    Ali


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    Administrator FDibbins's Avatar
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    Re: Excel Formula to start different point in list?

    Hi, welcome to the forum

    Is there a way to make the second column drop down list of finish time jump so it shows the list from where they have listed their start time?
    1 way I could think of to do this would be to have the End drop-down dependent on the start time - ie, the 1st time in the list = Start-Tine DD value + (say) 1 hour

    However, if you have a whole lot of these to do, you would need 1 list for each set
    1. Use code tags for VBA. [code] Your Code [/code] (or use the # button)
    2. If your question is resolved, mark it SOLVED using the thread tools
    3. Click on the star if you think someone helped you

    Regards
    Ford

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