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Developing a spreadsheet which lists the last time an individual worked a certain task?

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    Question Developing a spreadsheet which lists the last time an individual worked a certain task?

    Hello.

    I am trying to develop a spreadsheet which tells me the last time a certain individual worked a particular task within my team.

    The data I have to work with is, for example, as follows;

    Column A: Staff Name (Joe, Steph, John (Up to 80 names)
    Column B: Task Name (Task A, Task B, Task C(Up to 20 tasks)
    Column C: Date task carried out (DD/MM/YYYY)

    Currently, I have managed to use the below formula to determine the last time a particular task was done, but I can't seem to figure out how to include a name search to make the results more specific.

    =MAX(IF($C$2:$C$483="Task A",B2:B483))

    Does anyone know how I can search for particular names in Column A, so that it can tell me the last day John worked Task A?

    Hope this makes sense.

    Jamie.

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    Forum Moderator Glenn Kennedy's Avatar
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    Re: Developing a spreadsheet which lists the last time an individual worked a certain task

    Will you please attach a SMALL sample Excel workbook (10-20 rows of data is usually enough)? However, please give us an indication of the approximate number of rows of data you want the solution to work with (100, 1000, 100,000 or whatever). Please don't attach a picture of an Excel sheet (no-one will want to re-type all your stuff before starting).

    1. It does NOT have to be your real sheet - mock up a SAMPLE if you need to. But not 1000's of rows!!! It makes manual checking so tedious. Whatever you do... make sure that all confidential information is removed first!!

    2. Make sure that your sample data are truly REPRESENTATIVE of your real data. The use of unrepresentative data is very frustrating and can lead to long delays in reaching a solution.

    3. Make sure that your desired solution is also shown (mock up the results manually).

    4. Try to avoid using merged cells. They cause lots of problems!

    Unfortunately the attachment icon doesn't work at the moment. So, to attach an Excel file you have to do the following: Just before posting, scroll down to Go Advanced and then scroll down to Manage Attachments. Now follow the instructions at the top of that screen.
    Glenn




    None of us get paid for helping you... we do this for fun. So DON'T FORGET to say "Thank You" to all who have freely given some of their time to help YOU.

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    Re: Developing a spreadsheet which lists the last time an individual worked a certain task

    Hi Glenn,

    I hope I have attached a sample spreadsheet correctly!

    I will be working up to around 5,000 rows of data.
    Attached Files Attached Files

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    Forum Moderator Glenn Kennedy's Avatar
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    Re: Developing a spreadsheet which lists the last time an individual worked a certain task

    One way, with an array formula:
    =MAX(IF($A$2:$A$238=$E$3,IF($C$2:$C$238=E5,$B$2:$B$238)))

    Array Formulae are a little different from ordinary formulae in that they MUST be confirmed in the FIRST CELL ONLY by pressing CTRL+SHIFT+ENTER to activate the array, not just ENTER. After that, the array can be dragged down as normal, to cover the desired range.

    You will know the array is active when you see curly brackets { } - or "curly braces" for those of you in the USA, or "flower brackets" for those of you in India - appear around the outside of your formula. If you do not use CTRL+SHIFT+ENTER you will (almost always) get an error message or an incorrect answer. Press F2 on that cell and try again.

    Don't type the curly brackets yourself - it won't work...
    Attached Files Attached Files

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    Re: Developing a spreadsheet which lists the last time an individual worked a certain task

    Similar to Glenn, also an array formula
    Formula: copy to clipboard
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    Re: Developing a spreadsheet which lists the last time an individual worked a certain task

    Thank you! Works as intended. Appreciate it.

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    Forum Moderator Glenn Kennedy's Avatar
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    Re: Developing a spreadsheet which lists the last time an individual worked a certain task

    You're welcome.



    If that takes care of your original question, please select "Thread Tools" from the menu link above and mark this thread as SOLVED.

    It'd also be appreciated if you were to click the Add Reputation button at the foot of any of the posts of all members who helped you reach a solution.

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