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A couple of queries

  1. #1
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    A couple of queries

    Hi, I have a couple of queries for anyone feeling like helping me!

    Firstly, I have rota registers to enter into two spreadsheets - one for how many hours our clients have had, one for how many hours the staff members have worked. I have set them up like so

    Spreadsheet 1: Client names along top, January dates along side

    Spreadsheet 2: Staff names along top, January dates along side.

    A rota register will have the service users name at the top - then is split into days, and the support worker will put in what hours they've personally done with them.

    What I want to know is - can I set up anything that will allow me to enter both client and staff at the same time, or do (as i suspect) I need to do it manually?

    My second question is can i change a cell ( i know how to do drop down lists) but so that if I have a list saying yes or no for example no will automatically come up red, and yes will automatically come up green?

    Thanks for reading - hope someone can help!!!!

  2. #2
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    and thirdly - can I sort data ascending by the second word i.e. surname as oppose the first name without entering it surname, first name?

  3. #3
    Forum Expert oldchippy's Avatar
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    Ok, for the first question I'm not quite sure what you mean, but for your second and third question, here goes

    For the Yes No
    Go to Format > Conditional Formatting, in the first condition put Cell value is equal to "No" (without the quotes) then format to Red, click Add then do same for second condition "Yes" format to Green

    To sort by surname, put an extra column in with this formula

    =RIGHT(A1,LEN(A1)-FIND("^^",SUBSTITUTE(A1," ","^^",LEN(A1)-LEN(SUBSTITUTE(A1," ","")))))

    this will find the surname in column A, irrespective whether you have Mary Smith or Mary Jo Smith
    oldchippy
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  4. #4
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    have just done this - but it'ssaying #value! (copy and pasted from your message!)

    Thank you for your help!

  5. #5
    Forum Expert oldchippy's Avatar
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    Have you put a name in A1?

  6. #6
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    No, first name is B1

  7. #7
    Forum Expert oldchippy's Avatar
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    If your name (i.e. Mary Jo Smith) is in B1, then then formula needs editing to that cell reference

    =RIGHT(B1,LEN(B1)-FIND("^^",SUBSTITUTE(B1," ","^^",LEN(B1)-LEN(SUBSTITUTE(B1," ","")))))

  8. #8
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    is still saying the same.

  9. #9
    Forum Expert oldchippy's Avatar
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    Can you provide a small zipped sample of your data, this will be easier to understand what you are trying to do, then hopefully a solution can be found.

    To post a zipped example, go to “My Documents” or wherever you have your file stored, right-click and “Sent to > Compressed file”, then attach this to your post.

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