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single sheet, list of transactions- in and out. How to identify incomplete transactions?

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    single sheet, list of transactions- in and out. How to identify incomplete transactions?

    moved from the big boys forum to here. apologies for cross posting...

    I have a single worksheet of over 8000 lines. They are all transaction that are identified by an email address. Every 'in' should have an associated 'out' on the same email address. How do I run a query (and is that the best way..?) to identify the 'in' transactions that dont have a corresponding 'out' transaction?

    Yes, you guessed, I am almost complete novice to using excel other than for adding up and taking away long lists of numbers.

    Any help. suggestions, tutorials, previous posts much appreciated.

    Thanks for your time.

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    Last edited by jeffreybrown; 09-17-2013 at 06:37 PM.

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    You don't need a query, you just need to extract or highlight the rows that are "on the outs"

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    Hi

    Thanks for your thoughts. I have 8000+ records. I need to establish which of the email identifiers attached to each transaction are not a complete transaction as in one'in'+one'out' for each email address=complete transaction. The remaining orphaned transactions plus the email address attached to it is the set of data i am looking to end up with.

    Not sure I understand how highlighting the rows will give me that dataset. Am i being very dim?

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    Highlighting would make them easy to spot - probably better to extract them to another sheet - or you could just copy the orphans to another sheet and highlight the orphans on the original sheet - can you post a sample workbook?

    (Go to advanced and click on the paper clip etc)

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    oh and the move from big boys to here referred to me moving from the general questions area, to here - new users and basic questions. I was not referring to the t fact I posted this same question on an entirely different forum in a desparate attempt to find answers to the question that is currently driving me insane with impotent fury and causing me to bang my head repeatedly on a poor defenseless laptop. My apologies for any inferred slight upon this magnificent forum and the august assembly who graciously share their knowledge with people like me.

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    A guy was seeking divine help in winning the lottery - the divinity asked him to meet him/her halfway and buy a ticket

    can you post a sample workbook? (Go to advanced and click on the paper clip etc)

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    goingthrough line by line for about 40 minutes and still being in the email addresses that started with 'a' made think there must be a better way...

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    transactionquery test spread.xlsxattached is some sample data

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    i thin what i need to do is something lie this:

    Does "email addressX" in column 3 have "receive" yes/no
    Does "email addressX" in column 3 have "refund" yes/no
    If no to one of the above, then note this line in the following way and add to list

    loop through 8000+ lines

    I hope that the output would be a list of anomalous email addresses that have either an 'in' and no 'out' or an 'out' but no 'in'

    as you can see, I am not a programmer.
    Last edited by IDontGetIt; 09-17-2013 at 08:51 PM. Reason: missed out important word

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    although it has just occurred to m that there are multiple instances of the same email address. what I need to do is check all instances of the same email address and see if there is a mismatch between ins and outs. i.e. the same email may appear several times and have ins and outs, but there may be a disparity in only one paired transaction.

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    It looks like you need to consider the entries by order number - I'll spend some time with it tomorrow - but I'm in California - so if anyone else wants to help, they should feel free

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    Morning xladept

    I am other side of the planet,burning midnight oil last night. Thanks for taking an interest and look forward to any help you may be able to give me. Sadly my subconcious came up with zero overnight. Am trying a caffeine based approach this morning.

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    Hi IDG,

    I've grouped them by order number and made comments in the "G" Column - take a look and see whether we can work with it transactionqueries.xlsm

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    looks exactly as I would like it to appear. Is it possible to automate that output? Otherwise it will be a long week...

    Thanks for your time in looking at this.

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    Hi IDG,

    The code is already in the module - I thought that you would need more than that - do you need instructions on how to use it?

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    man i feel pretty stupid.i have to confess I dont even know what a module is, i couldn't see anything that looked like a formula in any of the cells.

    The sad but true answer is yes. Please could you explain what you ahve done, because to me it looks like magic.

    Thanks

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    Hi IDG,

    The first thing to do is save the workbook I sent you as macro-enabled and leave it up.

    Then bring up the workbook you want to process and leave it active.

    The easiest way to run the program then is just hit Alt-F8 and double click on IDG (the macro name).

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    OrdNo = Cells(i, 6) is the yellowed out line

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    Hi IDG,

    I don't know how the actual data differs from the sample - but try this:

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    Just copy and paste over the other code.

    or - if you have more than one header row, make the i start at the first row with data in

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    Last edited by xladept; 09-18-2013 at 07:08 PM.

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

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    is highlighted.

    In the tranaction column these are the four possible values:
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    Additionally there are now two header rows. A new one in red and the original.

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    Change:
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    to
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    And, the transaction column is Column two on the sample - should you send me another, more true, sample?

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    Re: single sheet, list of transactions- in and out. How to identify incomplete transaction

    Hi IDG,

    What's the story?

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