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Dynamic Drop down list based on a column filter

  1. #1
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    Dynamic Drop down list based on a column filter

    Hi Guys,
    I've looked through the threads to find a solution to my query, but I can't find anything that matches what I want to do without making significant changes.

    I have a spread sheet that has three sheets, PROJECTS - TIMES - LISTS
    Time sheet.xlsx
    PROJECTS contains a list of 'In Progress' and 'completed' projects for work, with relevant other data, I.e. PROJECT No. / STATUS etc This will grow to 1,000's of rows
    TIMES will contain the amount of time a person spends on a PROJECT on a daily basis. This will grow to 10,000's of rows
    LISTS contain basic validation list for the first 2 sheets.

    Part A
    I would like to have a validation drop down list for the PROJECT NO column in the TIMES sheet that only lists the PROJECT NO from the PROJECTS sheet where STATUS <> COMPLETED.
    I.e. I only want to display the PROJECT NO's for current projects.

    Part B
    Even though I only want the PROJECT NO used, can the drop down list also contain other column's data for reference information only before one is selected.

    Thank you.

  2. #2
    Forum Guru MarvinP's Avatar
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    Re: Dynamic Drop down list based on a column filter

    Hi robertfu and welcome to the forum,

    Read a little about Excel Advanced Filters as I believe this will solve your problem. Look at:
    http://www.excelfunctions.net/ExcelAdvancedFilter.html

    or search the net for other Advanced Filter tutorial sites.
    One test is worth a thousand opinions.
    Click the * Add Reputation below to say thanks.

  3. #3
    Registered User
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    Re: Dynamic Drop down list based on a column filter

    Hi MarvinP,

    Thank you for the welcome and your reply.

    There are a couple of issues with using the Advance filter.
    Whilst I will have various filter options on the PROJECTS sheet, I didn't want to apply any filters on the PROJECTS sheet to use the drop down list.
    I was hoping the Data Validation would handle the filtering some how. Maybe VBA???
    The other thing I read earlier and just tested, is that applying filters doesn't reduce the values in the drop down list.

    I'll keep looking.

    Thanks again.

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