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Break links within one cell but not all the links...

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    Break links within one cell but not all the links...

    Hello, I have a workbook that is linked to 8 different other workbooks. There are many cells within the multiple tabs in this workbook that are linked to these 8 various workbooks and I want to break 6 of them while keeping the remaining 2 each each corresponding cell that originally had the 8 (or sometimes it is just 6, etc.).
    so for example:

    Currently have something similar to this in hundreds of cells within one workbook:
    ='[workbook1]sheet1'!AA15+'[workbook2]sheet2'!AA15+'[workbook3]sheet3'!AA15+'[workbook4]sheet4'!AA15+'[workbook5]sheet5'!AA15+'[workbook6]sheet6'!AA15+'[workbook7]sheet7'!AA15+'[workbook8]sheet8'!AA15

    Need to have:
    = 500++'[workbook6]sheet6'!AA15+'[workbook7]sheet7'!AA15+'[workbook8]sheet8'!AA15
    Where 500 equals the value of the 1st 6 workbooks (not always in this order by the way) = '[workbook1]sheet1'!AA15+'[workbook2]sheet2'!AA15+'[workbook3]sheet3'!AA15+'[workbook4]sheet4'!AA15+'[workbook5]sheet5'!AA15+'[workbook6]sheet6'!AA15

    Is there anyway to do this aside from manually going into each individual cell and adjusting it?

    Thanks!
    Kyrsten

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    Re: Break links within one cell but not all the links...

    I do not know where it is in 2013, but up to 2007, I have done this using the Edit links dialog (Data tab in 2007). This dialog allows me to select a linked workbook and choose to break that link, which replaces links to that workbook with the current value. Be sure to test on a backed up copy, but, if 2013 has retained this dialog, then you may be able to accomplish this task from there.
    Quote Originally Posted by shg
    Mathematics is the native language of the natural world. Just trying to become literate.

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    Re: Break links within one cell but not all the links...

    Please don't ask the same question in different forums.

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    Re: Break links within one cell but not all the links...

    It does still have that capability, but what happens is that it makes the entire cell be that value instead of just the 6 links I want as values and keep the remaining 2 links as links...??? I don't want the entire cell as a value - just part of it. Is there a way to do this?

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    Re: Break links within one cell but not all the links...

    As soon as I posted in another forum I received a response. Until I did this there was no activity (responses, there were views) which is why I did that. How else do you recommend I get a response?

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    Re: Break links within one cell but not all the links...

    Now that you mention it, I do recall this behavior from the break links command. I remember thinking that this is an example of a scenario when it would have been easier to have each link alone in its own cell, with a sum function that sums them up. It would be easy to edit single cells, or to break a link when it is alone in the cell.

    I cannot, off the top of my head think of a built in command for this sort of thing. The closest I can think of is some kind of "Find and Replace" command, where you enter ='[workbook1]sheet1'!AA15 into a cell to see what value is supposed be substituted (or navigate to workbook1-sheet1-AA15 and look), then execute a find replace where you find '[workbook1]sheet1'!AA15 and replace it with the value you looked up.

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    Forum Expert teylyn's Avatar
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    Re: Break links within one cell but not all the links...

    You posted the duplicate a mere three hours after posting your initial question. This site is not an instant answer service, and you come across as pushy and demanding with this behaviour.

    How else do you recommend I get a response?
    If a question has not received any replies within 24 hours, you can post a reply to it to bump it back to the top of the list.
    Be patient. We're all unpaid volunteers. Some of us even have lives outside of this forum.

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    Re: Break links within one cell but not all the links...

    Just thought I would post a work around that my colleague helped figure out - if you create copies of your tabs and then paste values on one tab, then only keep the 2 links on the other tab, then have a variance tab of the 1st two copies, you can paste value add the variance tab values to the tab with the 2 links left and this gives the same result. This is a work around for anyone that is following this posting and wants a result. Thank you for all your input everyone!

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