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Use Excel VBA for editing and find/replace in a Word document

  1. #1
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    Use Excel VBA for editing and find/replace in a Word document

    Hey guys - I just discovered there are ways to use Excel macros to open and edit Word documents, but I can't seem to find much info or examples on how to do a few things. So far I have only been able to input text from my Excel sheet into a specific pre-defined location (via Word "bookmarks"). Anyone have any good websites or info that have some info on the following things?

    Excel Sheet for examples:
    A B
    Field Name - Data
    1 Seller John
    2 Buyer Jane
    3 Price $100
    4 Amount 50
    5 Terms Terms terms terms blah blah

    1) If i set up a Word document that has some text in there like [SELLER], can I have excel go through the Word doc and do a find/replace for [SELLER] and replace it with John above?

    2) Say I wanted to insert text somewhere in the Word doc at a bookmarked location, but I wanted to add formatting. For example, I want to underline or bold certain words that I insert. (Like in "terms" above). How can I do that?

    3) If I have a checkbox in Word.. how do I toggle checking that on/off from Excel?

    thanks.

  2. #2
    Forum Moderator Leith Ross's Avatar
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    Re: Use Excel VBA for editing and find/replace in a Word document

    Hello drdavidge,

    Not surprising you haven't found much. Excel is a spreadsheet program and Word is text editor. There isn't a whole lot of crossover between them. One of the most crossover functions is a mail merge. Excel is suited for creating data tables and Word for formatting and arranging the text on the page.

    Word has its own Find and Replace function that can be accessed using VBA. All formatting of the document has to be done through Word 's VBA routines.

    Your first 2 questions are more Word VBA questions than Excel. The third question is an Excel question, but really doesn't seem germane to the previous two. In cases like this, you really should post the Excel workbook and the Word document.

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    Re: Use Excel VBA for editing and find/replace in a Word document

    The simplest way of combining Excel Data in a word-document is using Document variables.{DOCVARIABLE} is a field in Word.
    You can assign an Excel value to the docvariable and then update in Word.

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    Re: Use Excel VBA for editing and find/replace in a Word document

    For #2, here's an example:

    Excel's cell A1 = "This is what Cell A1 contains"

    I have a bookmark in Word called "InsertLocation"

    Excel VBA Code:

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    Word ends up with having this at the "InsertLocation" bookmark location:

    "This is what Cell A1 contains" (Lacking the intra-cell bold / underline)

    How can I have the intra-cell formatting copy over? I tried replacing Range("A1").Value with Range("A1").Text and still had the same result.

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    Re: Use Excel VBA for editing and find/replace in a Word document

    Any ideas?

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    Re: Use Excel VBA for editing and find/replace in a Word document

    Anyone know how to do this?

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    Forum Guru shg's Avatar
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    Re: Use Excel VBA for editing and find/replace in a Word document

    As Leith suggested, use mailmerge in Word. That's what it was designed to do.
    Entia non sunt multiplicanda sine necessitate

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    Forum Expert snb's Avatar
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    Re: Use Excel VBA for editing and find/replace in a Word document

    You didn't read my suggestion ?

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    Re: Use Excel VBA for editing and find/replace in a Word document

    Quote Originally Posted by snb View Post
    You didn't read my suggestion ?
    I tried this but the formatting did not carry over.. am I missing something?

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    Re: Use Excel VBA for editing and find/replace in a Word document

    Anyone have any ideas?

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    Re: Use Excel VBA for editing and find/replace in a Word document

    I have data sheet on which are as follows:
    pabitra 2000
    Sarika 1000
    pabitra roy 500
    sarika paul 5000
    pintu das 3000
    sarika 2000

    so sir i want to search by input box sarika and copy all the data of where included sarika copy to other workseet

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    Re: Use Excel VBA for editing and find/replace in a Word document

    roypabitra,

    Unfortunately you need to post your question in a new thread, it's against the forum rules to post a question in the thread of another user. If you create your own thread, any advice will be tailored to your situation so you should include a description of what you've done and are trying to do. Also, if you feel that this thread is particularly relevant to what you are trying to do, you can surely include a link to it in your new thread.
    If I have helped, Don't forget to add to my reputation (click on the star below the post)
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    Use code tags when posting your VBA code: [code] Your code here [/code]

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