I work for an installations company and am trying to make my life easier...

I Have a folder for every job and this folder I have a job file which is in "Excell" format and in this file I enter details such as a site Address, visit date and scope of works. Takes about 5 mins to insert this info.

Also in this folder I have 5 Safety Method Statements in "word" and about 5 Risk Assesments in "Excell" All of these need to have the same address and visit date inserted to make them site specific.

Other than copy/paste the same info 10 times, is it possible to create some kind of link from the job file so that it transfers information into the other 10?