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How to use excel vba to open powerpoint and save as powerpoint picture presentation

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    How to use excel vba to open powerpoint and save as powerpoint picture presentation

    Hi All,
    I've been trying to sift through the forums for this but haven't found a reference to what I need. And given that i'm fairly new to vba, the options i've tried thus far in my code just result in errors.
    The goal: Use an excel macro to Open a powerpoint file, update links, save as powerpoint picture presentation, close. I think I got everything other than the SaveAs working fine.

    the code i have thus far:
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    I have no idea how to make the save as into save as powerpoint picture presentation... any ideas or insight would be greatly appreciated!

    Thanks you!

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    Forum Moderator 6StringJazzer's Avatar
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    Re: How to use excel vba to open powerpoint and save as powerpoint picture presentation

    Welcome to the Forum!

    What is a "picture presentation"? You can specify the file type like this
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    There is no "picture presentation" file type. The available values for FileType are:

    ppSaveAsAddIn
    ppSaveAsBMP
    ppSaveAsDefault
    ppSaveAsGIF
    ppSaveAsHTML
    ppSaveAsHTMLDual
    ppSaveAsHTMLv3
    ppSaveAsJPG
    ppSaveAsMetaFile
    ppSaveAsPNG
    ppSaveAsPowerPoint3
    ppSaveAsPowerPoint4
    ppSaveAsPowerPoint4FarEast
    ppSaveAsPowerPoint7
    ppSaveAsPresentation
    ppSaveAsRTF
    ppSaveAsShow
    ppSaveAsTemplate
    ppSaveAsTIF
    ppSaveAsWebArchive

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    Re: How to use excel vba to open powerpoint and save as powerpoint picture presentation

    When using powerpoint 2010 directly and going to file save as in the drop down for file type there is an option for powerpoint picture presentation...the extension is still pptx but all the slides are converted to pictures. In my case this is necessary because all my slides are links and I need to email the presentations with a snapshot of the data without it being changeable and without broken links.

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    Forum Moderator 6StringJazzer's Avatar
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    Re: How to use excel vba to open powerpoint and save as powerpoint picture presentation

    I found what you are talking about and was able to do a manual save to that format. However, PowerPoint no longer has a macro recorder, and that file type is not listed in the documentation for SaveAs or SaveCopyAs, so I am at a dead end. Sorry I couldn't be of more help.

    BTW in the code above where I wrote FileType should be FileFormat.

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    Forum Expert OllieB's Avatar
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    Re: How to use excel vba to open powerpoint and save as powerpoint picture presentation

    Could it perhaps be 'ppSaveAsOpenXMLPicturePresentation' (value 36)
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    Re: How to use excel vba to open powerpoint and save as powerpoint picture presentation

    Awsome Thanks guys that worked! I actually had to enable the powerpoint object library in order to allow setting a fileformat. and then the ppSaveAsOpenXMLPicturePresentation worked! Thanks for both of your help!

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    Forum Moderator 6StringJazzer's Avatar
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    Re: How to use excel vba to open powerpoint and save as powerpoint picture presentation

    I tested OllieB's suggestion and confirmed that this indeed is the answer! That value was not listed in my Help documentation, where did you find it?

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    Re: How to use excel vba to open powerpoint and save as powerpoint picture presentation

    Quote Originally Posted by 6StringJazzer View Post
    I tested OllieB's suggestion and confirmed that this indeed is the answer! That value was not listed in my Help documentation, where did you find it?

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    I opened a VBA module, created a dummy routine and typed active presentation.saveas and it showed me the possible parameter values.

    I had also provided the numerical value of this parameter to use in late binding. Setting a project reference to PowerPoint was not needed

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    Re: How to use excel vba to open powerpoint and save as powerpoint picture presentation

    I just realized that the .ActivePresentation.UpdateLinks isn't working... any ideas why/how to fix that?

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    Re: How to use excel vba to open powerpoint and save as powerpoint picture presentation

    The statement is correct Application.ActivePresentation.UpdateLinks so that cannot be the problem. How did you conclude it is not working? What is you try to run the command manually from the Immediate window in the presentation while debugging the code?

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    Re: How to use excel vba to open powerpoint and save as powerpoint picture presentation

    Well I checked the powerpoint picture presentation that it created and saw the the data wasn't the most recent data in the saved excel file that the charts were linked to. i then manually ran the macro and commented out the saveas, quit portions so that the powerpoint would be left open and i didnt see the data change. When i manually right clicked on the link and selected update link I did see the data change...

  12. #12
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    Re: How to use excel vba to open powerpoint and save as powerpoint picture presentation

    Ok, same trick. Comment out the save and quit. In the open presentation switch to the VBA editor window, and type ActivePresentation.UpdateLinks in the Immediate window - see what happens

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    Re: How to use excel vba to open powerpoint and save as powerpoint picture presentation

    You may have to use a different approach.

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    Re: How to use excel vba to open powerpoint and save as powerpoint picture presentation

    hmm, yeah when i did updatelinks in powerpoint directly it also didnt' do anything. Okay i will try what you suggest in your last post and see if that works. Thanks!

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