Macro to automatically highlight cells.

**keithaggies2019** · 07-08-2013, 06:03 PM

I have a worksheet with a table that records payments with prepaid debit cards for my company. In this table, there is a new entry for each purchase, so people will be entered in the table. Since the table is sorted by the people's names, I want rows to automatically highlight a certain color according to the person's name every time a new entry is created. There is about 13 people who could possibly show up on this list, so I wasn't sure that I could do it just with conditional formatting (although if know a way to do it with that, I would love to hear it). Capture.PNG

Thanks for helping me out with this, I appreciate it.

**FDibbins** · 07-08-2013, 06:44 PM

Hi and welcome to the forum

You should be able to do this pretty easily with Conditional Formatting - it will take 13 rules (or however many people you have). Assuming the peoples names are in A, starting in A2, try this...

1. highlight the range you want to apply the conditional formatting to
2. on the home tab, styles, select CF
3. select new rule, select use formula
4. enter =$A2="David" format fill the colur you want.

repeat 3 & 4 for each name

If you still have a problem, i would suggest you upload a sample work book (NOT a picture), (all sensitive data removed), showing what data you are working with, a few examples of what your expected outcome is, and how you arrived at that
To attach a file to your post,
click advanced (next to quick post),
scroll down until you see "manage file",
click that and select "add files" (top right corner).
click "select files" find your file, click "open" click "upload" click 'done" bottom right. click "submit reply"

Once the upload is completed the file name will appear below the input boxes in this window.
You can then close the window to return to the new post screen.

**keithaggies2019** · 07-09-2013, 04:13 PM

Thanks, that was exactly what I needed! I didn't know that you could assign multiple conditional formats to a single range, but I found the manage rules dialog box and everything works perfectly!!

**keithaggies2019** · 07-09-2013, 06:07 PM

Well crap, even though it works fine, my boss wants me to make a table with the person's name and the rgb values for the desired color. Then the macro would take the name and colors and conditional format from that. I already have some idea of how I'm going to do it, but I don't know how to conditional format from vba. Do you know the command and syntax for it?