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saving attachments automatically

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  1. #1
    Forum Contributor
    Join Date
    02-16-2008
    Location
    Mansfield, TX
    Posts
    324

    saving attachments automatically

    hello, I have been scouring the internet to find a macro that will work in Outlook 2007 that will save all email attachments in a specific folder to a specific folder on my hard drive. right now I have a rule set to move all messages from a specific sender with an attachment to go to a folder called "Temp" in my Outlook personal folders. I want to then save all of the PDF files attached to those messages to "C:\Temp\". I have tried to adapt the macros below without success. Any help would be greatly appreciated as I get about 50 of these emails a day and need to save them individually!

    This one fails to an error message stating: "The operation failed. An object could not be found". I suspect that becasue this code requires a reference to be set to the Microsoft Outlook 8.0 Object Model is why it is failing. But I really have no idea.

    Sub SaveAttachmentsToFolder()
    ' This Outlook macro checks a named subfolder in the Outlook Inbox
    ' (here the "Sales Reports" folder) for messages with attached
    ' files of a specific type (here file with an "xls" extension)
    ' and saves them to disk. Saved files are timestamped. The user
    ' can choose to view the saved files in Windows Explorer.
    ' NOTE: make sure the specified subfolder and save folder exist
    ' before running the macro. This code requires a reference to be set
    ' to the Microsoft Outlook 8.0 Object Model
        On Error GoTo SaveAttachmentsToFolder_err
    ' Declare variables
        Dim appOl As New Outlook.Application
        Dim ns As Outlook.NameSpace
        Dim Inbox As Outlook.MAPIFolder
        Dim SubFolder As Outlook.MAPIFolder
        Dim Item As Object
        Dim Atmt As Outlook.Attachment
        Dim FileName As String
        Dim i As Integer
        Dim varResponse As Variant
        Set ns = appOl.GetNamespace("MAPI")
        Set Inbox = ns.GetDefaultFolder(olFolderInbox)
        Set SubFolder = Inbox.Folders("Temp") ' Enter correct subfolder name.
        i = 0
    ' Check subfolder for messages and exit of none found
        If SubFolder.Items.Count = 0 Then
            MsgBox "There are no messages in the Sales Reports folder.", vbInformation, _
                   "Nothing Found"
            Exit Sub
        End If
    ' Check each message for attachments
        For Each Item In SubFolder.Items
            For Each Atmt In Item.Attachments
    ' Check filename of each attachment and save if it has "pdf" extension
                If Right(Atmt.FileName, 3) = "pdf" Then
                ' This path must exist! Change folder name as necessary.
                    FileName = "C:\Ecosure audits\" & _
                        Format(Item.CreationTime, "yyyymmdd_hhnnss_") & Atmt.FileName
                    Atmt.SaveAsFile FileName
                    i = i + 1
                End If
            Next Atmt
        Next Item
    ' Show summary message
       ' If i > 0 Then
         '   varResponse = MsgBox("I found " & i & " attached files." _
         '   & vbCrLf & "I have saved them into the C:\Email Attachments folder." _
         '   & vbCrLf & vbCrLf & "Would you like to view the files now?" _
         '   , vbQuestion + vbYesNo, "Finished!")
    ' Open Windows Explorer to display saved files if user chooses
          '  If varResponse = vbYes Then
          '      Shell "Explorer.exe /e,C:\Email Attachments", vbNormalFocus
         '   End If
       ' Else
          '  MsgBox "I didn't find any attached files in your mail.", vbInformation, "Finished!"
      ' End If
    ' Clear memory
    SaveAttachmentsToFolder_exit:
        Set Atmt = Nothing
        Set Item = Nothing
        Set ns = Nothing
        Set appOl = Nothing
        Exit Sub
    ' Handle Errors
    SaveAttachmentsToFolder_err:
        MsgBox "An unexpected error has occurred." _
            & vbCrLf & "Please note and report the following information." _
            & vbCrLf & "Macro Name: SaveAttachmentsToFolder" _
            & vbCrLf & "Error Number: " & Err.Number _
            & vbCrLf & "Error Description: " & Err.Description _
            , vbCritical, "Error!"
        Resume SaveAttachmentsToFolder_exit
    End Sub

    I found this one on VBAExpress.com and tried to adapt it but it did not work either.

    '###############################################################################
     '### Module level Declarations
     'expose the items in the target folder to events
    Option Explicit
    Dim WithEvents TargetFolderItems As Items
     'set the string constant for the path to save attachments
    Const FILE_PATH As String = "C:\Ecosure audits\"
     
     '###############################################################################
     '### this is the Application_Startup event code in the ThisOutlookSession module
    Private Sub Application_Startup()
         'some startup code to set our "event-sensitive" items collection
        Dim ns As Outlook.NameSpace
         '
        Set ns = Application.GetNamespace("MAPI")
        Set TargetFolderItems = ns.Folders.Item( _
        "Personal Folders").Folders.Item("Temp").Items
         
    End Sub
     
     '###############################################################################
     '### this is the ItemAdd event code
    Sub TargetFolderItems_ItemAdd(ByVal Item As Object)
         'when a new item is added to our "watched folder" we can process it
        Dim olAtt As Attachment
        Dim i As Integer
         
        If Item.Attachments.Count > 0 Then
            For i = 1 To Item.Attachments.Count
                Set olAtt = Item.Attachments(i)
                 'save the attachment
                olAtt.SaveAsFile FILE_PATH & olAtt.FileName
                 
                 'if its an Excel file, pass the filepath to the print routine
                If UCase(Right(olAtt.FileName, 3)) = "XLS" Then
                    PrintAtt (FILE_PATH & olAtt.FileName)
                End If
            Next
        End If
         
        Set olAtt = Nothing
         
    End Sub
     
     '###############################################################################
     '### this is the Application_Quit event code in the ThisOutlookSession module
    Private Sub Application_Quit()
         
        Dim ns As Outlook.NameSpace
        Set TargetFolderItems = Nothing
        Set ns = Nothing
         
    End Sub
     
     '###############################################################################
     '### print routine
    Sub PrintAtt(fFullPath As String)
         
        Dim xlApp As Excel.Application
        Dim wb As Excel.Workbook
         
         'in the background, create an instance of xl then open, print, quit
        Set xlApp = New Excel.Application
        Set wb = xlApp.Workbooks.Open(fFullPath)
        wb.PrintOut
        xlApp.Quit
         
         'tidy up
        Set wb = Nothing
        Set xlApp = Nothing
         
    End Sub

  2. #2
    Registered User
    Join Date
    11-09-2008
    Location
    germany
    Posts
    74

    Re: saving attachments automatically

    Quote Originally Posted by dcgrove View Post
    This one fails to an error message stating: "The operation failed. An object could not be found". I suspect that becasue this code requires a reference to be set to the Microsoft Outlook 8.0 Object Model is why it is failing. But I really have no idea.
    Yes you will need to make a reference to your current version of Outlook - I am guessing that you should now be either 11.0 or 12.0

        Set SubFolder = Inbox.Folders("Temp") ' Enter correct subfolder name.
    What did you change the TEMP here to.

    The code otherwise looks fine.

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