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Mail Merge Problem

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    Mail Merge Problem

    I have just begun to use Excel and I wanted to do a mail merge. I created a workbook with the address data I needed. I went into Microsoft Word and I chose to do a mail merge. I followed all the necessary steps and everything went well until I used the browse to find the book I wanted to use in Excel. When I selected to open the book to use the address data, the data appeared as all boxes and Y's. I would like to fix this. I would appreciate any help.

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    Forum Expert shg's Avatar
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    I'll move this to the Word forum, tazsamlia ...
    Entia non sunt multiplicanda sine necessitate

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    Forum Expert martindwilson's Avatar
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    can we see the excel workbook? or a cut down version of it?

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    Forum Expert shg's Avatar
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    You might also post a cut-down version of the Word file ready for merging.

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    Here is the book, but I took out the last names and street addresses, as they are private.
    Attached Files Attached Files

  6. #6
    Forum Expert shg's Avatar
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    And the doc with merge fields?

    You need a header with names that agree with the merge fields, do you not?

    Edit: You should look at Excel Help for mail merge
    Last edited by shg; 01-08-2009 at 09:03 PM.

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    Yes, I did not copy that from the book. But each column is labeled as it should be. I made the workbook specifically to create labels and the colums are labeled first name, last name, address 1, address 2, City, State, and Zip. I went through all the steps and work and everything worked perfect and I printed the labels. However, at home when I tried to do it again I have the problem with word not being able to read the data in my Excel workbook.

  8. #8
    Forum Expert shg's Avatar
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    ... and the colums are labeled first name, last name, address 1, address 2, City, State, and Zip.
    Not in the workbook you posted; there is no column header.

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    I figured it out. I was browsing for the data at the wrong step in the wizard. I was misunderstanding when I was asked if I wanted to use an existing document. Thanks.

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    You are correct. That is what I said in my first sentence, that I did not copy the header from the workbook.

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