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Auto Filling Information from Excel or Access database

  1. #1
    Registered User
    Join Date
    Vancouver, Canada
    MS-Off Ver
    Excel 2007

    Auto Filling Information from Excel or Access database

    I am trying to create a report template for my work. I would like to enter the Job # and have Word auto-fill the Client Name, Address, Postal Code, Contact, etc. from an Excel file with the Job # in the left most column. I use the vlookup function for all my Excel templates to pull this information, but I would like to be able to do the same thing with Word. I eventually plan to move the data from Excel and into Access, but that will be at a later date.

    Thanks in advance!

  2. #2
    Forum Guru macropod's Avatar
    Join Date
    Canberra, Australia
    MS-Off Ver
    Word, Excel & Powerpoint 2003 & 2010

    Re: Auto Filling Information from Excel or Access database

    Hi ih8xc,

    you could do this via mailmerge, using a SKIPIF field in the Word mailmerge main document. The SKIPIF field would be coded along the lines of:
    {SKIPIF{MERGEFIELD Job_No}<>{FILLIN "Please input the Job No. to query" \o}}

    Note: The field brace pairs (ie '{ }') for the above example are created via Ctrl-F9 - you can't simply type them or copy & paste them from this message.
    Paul Edstein
    [Fmr MS MVP - Word]

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