Crossreferencing Problem with Word. Please help! I would really appreciate it!

[hipleasehelpme]

Hi! I've been trying to crossference a document. I've been creating bookmarks and then choosing the 'insert reference to bookmark text' option where crossreferencing, but reformatting that bookmark text to better fit in with the text around it.
After having done that for a few hundred pages of text, I saved the document as a PDF-- but all of the bookmarks reverted to their original text formats.
This is very frustrating. I now have to go back and re-edit all those 'links', but since I ultimately have to save it as a PDF anyway, I was wondering if there was any way to prevent this from occuring again the next time that I saved my document as a PDF.
I'd rather not add page numbers because it messes up other parts of my formatting.

Please help! I will love you forever!

EDIT:

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Okay.
The initial panic of posting the question is over, so I'm going to try and just outline things a little more clearly.

When I want to crossreference something in a document, I first bookmark the text I want my link to go to-- for example 'USE GROUP 1'--which is a heading of a section of my document.

I then go elsewhere in the document, where it reads, for example 'See Use Group 1'.

So I highlight 'See Use Group 1' and insert a crossreference, selecting 'Bookmark' and then 'Insert Bookmark Text' (instead of 'page number' or 'above/below'--I want to clickable link to be text, and this is the only option available. What I get is 'See USE GROUP 1 ', which I then edit to look like 'See Use Group 1' again--but which still works as a crossref hyperlink.

When I save it as a word doc, everything is fine.

It's only when I save it as a PDF that every link within the Word Doc and within the PDF converts to the original formatting of the bookmark--so that I get 'See USE GROUP 1' again.

[hipleasehelpme]

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[MarvinP]

Hi and welcome to the forum,

This sounds like a simple case of different features between different programs. There is no guarentee that two different programs will have the same features or do things the same way. Word has spellcheck and autocorrect. I don't believe that feature is in your PDF program. Pointers or hyperlink or bookmarks between pages of the same documents may be in one product and not the other. If the feature is there is may not be implimented the same way between the two products. This is why some products are "better" than others. They have the feature set we want while the lesser product may not. You are trying to convert a Word Doc to a PDF file AND you want all the features of word to be in the PDF. They don't have the same features. That is just how the world works.

[hipleasehelpme]

It seems very strange, however, that all of the formats in my original word document are also reformatted? That seems to be a very strange feature within the program itself, and not a byproduct of my expecting too much overlap between different programs.

[macropod]

The reason your cross-references revert to their former format is because the fields are updating when you save to PDF. You are going to see this behaviour any time you do something that causes the fields to update. Printing the document, or even a simple Print Preview, might do it.

The correct way to prevent this would be to add some formatting switches to the cross-references (see below). However, if you're going to convert the document to PDF, even that's not going to be much use if you want/need the cross-references to continue to work as hyperlinks in the PDF file. For that, you'd need to use actual hyperlinks.

If you don't want/need the cross-references to continue to work as hyperlinks in the PDF file, the correct way to make your 'USE GROUP 1' cross-reference retains the 'Use Group 1' format is to add two formatting switch to the cross-reference field, thus:
• select the field and press Shift-F9 to display the field code. It should look something like {REF _Ref123414567 \h} or {REF _Ref123414567 \h \* MERGEFORMAT};
• delete the '\* MERGEFORMAT' switch if it's there;
• add ' \* Lower \* Caps' before the '\h', so that you end up with {REF _Ref123414567 \* Lower \* Caps \h};
• position the cursor anywhere in the field and press F9 to update it.

Now, since you say you have many of these to do, here's a quick way:
• open the document and press Alt-F9 to expose all the field codes
• do a pair of wildcard Find/Replace operations, where -
Find = ( \* MERGEFORMAT)( )
Replace = \2
Find = (REF _Ref[0-9]{9})( \\h)
Replace = \1 ^92* Lower ^92* Caps\2
• press Alt-F9 to toggle the field code display off
• press Ctrl-A, F9 to update the display of all fields in the document.

[macropod]

Cross-posted at: http://www.msofficeforums.com/word/1...aving-pdf.html
Please read RULE 8 re cross-posting!!!