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working w/ the pivot table

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    working w/ the pivot table

    Pivot Dump.jpg

    I've attached a snapshot of two sheets of Excel, a pivot table, and a readable summary of it. I've erased the confidential company information from it, ie the dollars.

    Is there some way to do a copy / paste to get from one to the other or must I do it line by line? Right now I had to copy it in 5 different steps. Not too big a deal with such a small data set but would've been painful w/ something larger.

    Also, my pivot table seems to be in some weird order. It starts with 13325, then 21K, then 13003. Whats up w/ that? Is there any way of changing that?

    Thanks guys

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    Re: working w/ the pivot table

    Your question is still unclear to me and unable to understand what is your expectation is?


    If your problem is solved, then please mark the thread as SOLVED>>Above your first post>>Thread Tools>>
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    Re: working w/ the pivot table

    I understand that you have confidential info, but showing pics (and blurred out pics at that), just doesnt give us anything to really work with. Im not going to retype your data, and I doubt many other will either.

    Try and put together some dummy workbook and upload that. I *think* I understand what you want, but cant be sure until I see some actual data - in a workbook
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    Re: working w/ the pivot table

    As far as I can see, you need to switch your pivot table layout to classic view in the pivot table options

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    Re: working w/ the pivot table

    OK done. Attached.

    Pivot table is in one tab, the result is in the first tab (Total by Fnln Cat). I want to know how to get to the first tab, from the pivot table.

    Also in the pivot table you'll see the numbers arent in order. I went to pivot table options to put them in order, but that didnt work, they stayed the same.

    Thanks guys.
    Attached Files Attached Files

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    Re: working w/ the pivot table

    Like this:
    Attached Files Attached Files

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    Re: working w/ the pivot table

    Quote Originally Posted by Kyle123 View Post
    Like this:

    thanks. i dont get it tho? it appears like its the same file you attached back with pounds instead of dollars.

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    Re: working w/ the pivot table

    Just format them as dollars? How does that not give you what you want? - I'm confused

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    Re: working w/ the pivot table

    lol am i being that unclear?

    i already have what i want, except that this time i did it manually, one line at a time. i want to go from the pivot table, to the first tab, in as few steps as possible. i want to know how to do that.

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    Re: working w/ the pivot table

    But my pivot table gives you that table - without any extra steps? You don't need to go from one to another, you can just refresh the data

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    Re: working w/ the pivot table

    i need you to explain how to do it, for future ref!

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    Re: working w/ the pivot table

    Hi

    I guess you mean you want to see the results in the format you have on sheet 1 without typing in the values.
    See the attached workbook.
    I changed your PT report layout to Tabular form and got rid of Subtotals.
    Then I inserted a GetPivotData function into cells C2 and D2 of Sheet1 and copied down.

    the standard GetpivotData function returns the following if you type = into a cell and then point to the value on the PT. For example when picking up the value required in C2 of sheet1 you get

    =GETPIVOTDATA("Sum of Net Qty Sold",'Pivot Table'!$A$3,"FNLN CAT","13003","FNLN CAT NAM","PREMIUM BRAKE PADS ")

    I modified this to
    =GETPIVOTDATA("Sum of Net Qty Sold",'Pivot Table'!$A$3,"FNLN CAT",A2)
    We don't tnedd the second reference, as there is only one description to go with each Category, and, in any case it would not work for all rows as you Have Monroe Brake Drums on your report and it is MBD in the Pivot Table.
    So the formula is modified to
    =GETPIVOTDATA("Sum of Net Qty Sold",'Pivot Table'!$A$3,"FNLN CAT",A2)
    where the cell A2 is used instead of the "130003"
    This allows the formula to be copied down the remainder of column C.

    Similarly for D2, the formula is
    =GETPIVOTDATA("Sum of Net Sales Amount",'Pivot Table'!$A$3,"FNLN CAT",$A2)

    Now, whenever you refresh your PT, your rpeort will get altered automatically.

    (By the way, the values are all different to those that you were showing in your report).
    Attached Files Attached Files
    --
    Regards
    Roger Govier
    Microsoft Excel MVP

  13. #13
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    Re: working w/ the pivot table

    Ok, mines a little more simple, take a look at the calculated fields. I added 2

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    Re: working w/ the pivot table

    thanks for your efforts guys

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