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Share a workbook and update real-time

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    Share a workbook and update real-time

    So I currently have a workbook that I would like to be able to share with multiple store locations and allow each one to access it at the same time. From there I would like them to be able to see the updates in real-time almost like google docs. But I also have a lot of macros controlling this workbook. One of these macros adds new sales to a sales history sheet. I don't want people overwriting the sales that have already been completed and recorded. Any suggestions on how to do this?
    I have never used an online database. Would that be the route I would have to go? and if so, where could I start?

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    Re: Share a workbook and update real-time

    Hi manofcheese,

    I'm not sure Excel is the way to go for this job. Access has more capabilities to share data with multiple users. See:
    http://office.microsoft.com/en-us/ac...010279159.aspx

    I'm thinking you need a SharePoint site to do what you want.
    One test is worth a thousand opinions.
    Click the * Add Reputation below to say thanks.

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    Re: Share a workbook and update real-time

    I haven't ever been able to get sharepoint to work for these kinds of purposes at my work. I have never used access either. Is there a way to convert my spreadsheet to an Access file while keeping all of my macros and all the same functionality?

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    Forum Guru MarvinP's Avatar
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    Re: Share a workbook and update real-time

    Access can Link or Import Excel sheets as TABLES.
    http://www.youtube.com/watch?v=exE5pHLIZwQ

    I'm not sure how your want to "keep your VBA". Does everyone need the VBA behind their individual sheets? Access on SharePoint can't use the old VBA model. It needs to use Macro type Scripts as the code is behind a webpage.
    http://office.microsoft.com/en-us/of...102435342.aspx

    I guess the bottom line is - you are asking for a multiuser database to be accessed by different users on the net, simultaneously = VERY HARD (or expensive) problem. This kind of problem is done on a single company network where Access can record lock multiple users. When you go to the web things change.

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    Re: Share a workbook and update real-time

    So I think I found a workaround for my problem. There are only 3 or 4 locations and the sales aren't happening every minute so a conflict is much less likely to happen. And only 2 of the locations will actually make sales while the other two are storage.
    So each location will get their own copy of the spreadsheet. In the spreadsheet I am making a macro that exports the data when a sale is made to a spreadsheet saved on DropBox. It will then pull the data from the dropbox file and update the location's spreadsheet with all other location's sales included. I am just in the beginning phases of this but it seems to be working for my purposes. I will try to let you know how well it works within the next week or so. However, I think this will really only work with a few users.

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    Re: Share a workbook and update real-time

    Hi,

    If each location worked on the spreadsheet daily and you merged all 4 together in one big table, you could then delete duplicates, creating a new master daily.
    http://office.microsoft.com/en-us/ex...001034626.aspx

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    Re: Share a workbook and update real-time

    Yeah. I just plan on having it add the sale to the last line of data on the archive spreadsheet and then copy all that is there into the location's spreadsheet. I think that this way I will be able to avoid any duplicates. I will include an update button as well so they can update their records if they want to see the most accurate inventory levels.

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