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Find data based off unique identifiers and return only columns showing data

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    Find data based off unique identifiers and return only columns showing data

    CV Viper Daily Inputs December.xlsx

    I have a spreadsheet that is half copy and paste from a website report, with the other half manual entry to identify and sort cost. This is the data located on the "Sysco Inputs" tab. I'm trying to take that data and put it in a format to upload into QuickBooks which is the "Sysco Inmports" tab. The layout is the way I need it on the imports tab but I'm trying to get the data to auto populate and only return rows and or columns with data. I'm stumped!

    Any help anyone can offer would be very much appreciated!

    Thanks...

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    Re: Find data based off unique identifiers and return only columns showing data

    Just to understand the transformation.
    -There will be a set of rows (4 through 15) in the Sysco Imports tab for each row in the Sysco Inputs tab where column E (Amount) > 0.
    -The amount in the first row of the Sysco Imports tab should be negated (i.e. multiplied by -1)
    -Inputs Date = Imports Date
    -Inputs DOCNUM and MEMO = Imports Comment
    -Are Terms always NET 15? and therefore Due Date always Date + 15 days (don't need to take into account business days?)
    -Are transactions with Supplier <> Sysco to be included?



    I think the easiest way would be some VBA code that would run read and write the data. You're basically needing to do a translation from columns to rows.
    Last edited by hectop; 12-22-2014 at 06:55 PM. Reason: modify list
    If this helped, please click (*) Add Reputation

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    Re: Find data based off unique identifiers and return only columns showing data

    Yes, everything you stated is correct. Net 15 should be the date plus 15 days unless it falls on a weekend. I'm just not sure how to make that work. All suppliers should be included as well please.

    Thank you for your help!

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    Re: Find data based off unique identifiers and return only columns showing data

    I think this file should do it. Clear out the Sysco Inmports tab and then run the macro Convert by hitting Ctrl+Shift+J.
    The macro will display a message saying Translation Finished when everything has been processed.

    Sysco Export.xlsm
    Attached Files Attached Files

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    Re: Find data based off unique identifiers and return only columns showing data

    Incredible! Thank you so much! Before I close this out, just out of curiosity can a Macro also be created to save a tab like this as a Text (delimited) file to save time for my upload file?

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    Re: Find data based off unique identifiers and return only columns showing data

    Disregard, questions is answered.
    Attached Files Attached Files
    Last edited by yomamma34; 12-23-2014 at 12:06 AM. Reason: Solution found

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    Re: Find data based off unique identifiers and return only columns showing data

    Sysco File W-Bill Credits.xlsmLast issue: the import was being rejected by Quickbooks. I thought at first because the ENDTRNS was not on its own line. After doing additional testing I discovered its because I cant post a negative as a bill. It has to be imported in its own file as a bill credit. I added a Tab on the spreadsheet called "Sysco Import Bill Credit". If there is anyway I can get the negative invoices from the "Sysco Inputs" tab to come off of the "Sysco Import Bills" tab that you created and sent to the "Sysco Import Bill Credit" tab this should be done. I have no idea how to do what you created and would be more than happy to pay for you to take it all the way through to the end. I value your time and appreciate your help!

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    Re: Find data based off unique identifiers and return only columns showing data

    Yes, it can be done. Are there any other requirements around this?

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    Re: Find data based off unique identifiers and return only columns showing data

    That's it. I need the positives to go to the bills tab from the Sysco inputs and the negative to the bill credit. Then if there is anyway to get the ENDTRNS on its own line after everytransaction that would be perfect.

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    Re: Find data based off unique identifiers and return only columns showing data

    The credits tab only has rows with values. Should the bills tab be the same way?
    What do you want the csv files called?

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    Re: Find data based off unique identifiers and return only columns showing data

    The two tabs are very similar with only a few fields that are different. The layout I provided is how it needs to be for the import. I hope I'm answering your question. Also the file needs to be saved as a comma dilimites file and cal be called QB Bill import and QB Bill Credit Import. Thanks so much for your help. Can I pay you?

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    Re: Find data based off unique identifiers and return only columns showing data

    Certainly. Check your private messages
    Do you want dates added to the export files so you don't overwrite them?

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    Re: Find data based off unique identifiers and return only columns showing data

    That would be great! One more thing I thought I would ask for it its not too late.. Are you able to ignore all the "Zero" dollar items? For example if row 3 of the Sysco inputs tab only returned the two fields that had data below the main line, this being Paper for $139.30 and cleaning, chemical, janitorial for $276.83. All of the zero items make a huge spreadsheet. If not, no big deal. I can live with it.

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    Re: Find data based off unique identifiers and return only columns showing data

    Actually that's what I was asking a couple of posts above. No problem

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    Re: Find data based off unique identifiers and return only columns showing data

    Sysco File W-Bill Credits v2.xlsm
    How's this?
    It will ask if its ok to wipe out the two tabs and create the csv files with the current date

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    Re: Find data based off unique identifiers and return only columns showing data

    The file looks perfect! I cant tell where its saving the .csv file to though. Any ideas?

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    Re: Find data based off unique identifiers and return only columns showing data

    It would be either the default folder, or the folder where the file you opened it from.
    If there's a location you want it stored to, that can be either hard coded or you can specify it in a cell someplace.

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