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Create individuals' Timetables from Schedule of Global Data

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    Create individuals' Timetables from Schedule of Global Data

    Hello,

    I have a spreadsheet with about 10 tables showing all the Courses, Classes, Classrooms, and Textbooks that a group of teachers will have. This is the global schedule. I'd like the teachers (or myself) to be able to create an individual's timetable by inputing their name on a second spreadsheet which then automatically populates the cells with the relevant scheduled classes. I attach an example spreadsheet with an indiviual timesheet input manually. Schedule Example.xlsx What formulas (or macros) do I need to automate timetable creation? Thanks very much!
    Last edited by hokkaido19; 03-11-2015 at 09:13 AM.

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    Re: Create individuals' Timetables from Schedule of Global Data

    This seems to be working. I'm not sure if it's possible to make the format exactly like you have.

    Formula: copy to clipboard
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    Re: Create individuals' Timetables from Schedule of Global Data

    Yes! That's great. I could never have worked that out. The only problem in making it work on my real spreadsheet is that I have 10 separate tables from which I need to populate the cells on the individual timesheet: I have DataTable1, DataTable2 ... DataTable10. How do I rewrite your formula to accommodate all my data tables then? Thanks!

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    Re: Create individuals' Timetables from Schedule of Global Data

    That may require some VBA, I'm not sure. Could you update the workbook with 2 or 3 tables of sampledata so that I have something to work with?

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    Re: Create individuals' Timetables from Schedule of Global Data

    OK, I have added another data table to the file. Thanks ever so much for the help.Schedule Example, Jacc.xlsx

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    Re: Create individuals' Timetables from Schedule of Global Data

    It would indeed be much easier if all the data was in just one table. Is this possible or do you need to have several tables?

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    Re: Create individuals' Timetables from Schedule of Global Data

    OK, I will put all the data into one table. Thanks!

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    Re: Create individuals' Timetables from Schedule of Global Data

    Hello, I put all the data into one table, but I can't get the individual timetable generation to work properly. It only picks up some of the courses for each teacher, not all of them. I can't work out why it is doing this ... Thanks!

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    Re: Create individuals' Timetables from Schedule of Global Data

    I solved the last post: I don't know why but some of the numbers in my period column weren't being read as numbers—retyping the numbers solved it.

    I do have another issue: I have a few classes that are year long and that means that instead of 1 or 2 in the semester column I write "1 & 2." I need the formula to pick up on this. Can it be done? Thanks!

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    Re: Create individuals' Timetables from Schedule of Global Data

    Hello, I have a few classes that are year long and that means that instead of 1 or 2 in the semester column I write "1 & 2." I need the formula on the timetable sheet to pick up on this. Can it be done? You can see what I mean on the attached sheet where I have written the classes on the timetable sheet manually; I need the formuka to do the same on the last sheet. Thanks very much! Schedule Example, Jacc.xlsx

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    Re: Create individuals' Timetables from Schedule of Global Data

    Does anyone know how to get the formula to pick up on semester long, one day a week scheduled classes? The excel file is attached to the previous post. Thanks!

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    Re: Create individuals' Timetables from Schedule of Global Data

    Hello, I need to amend an array formula so that it will populate the cells in a teacher's individual timetable. At the moment the formula works by putting a teacher's classes into either the first or second semester on a timetable sheet by reading "1" or "2" in the semester column from the relevant table. I have one course that is year long, however, so the semester column shows "1 & 2." How to I change the array formula so that this year long course appears in the timetable? At the moment the "1 & 2" values are ignored. You can see what I mean on the attached sheet where I have written the classes on the timetable sheet manually; I need the formuka to do the same on the last sheet. Thanks very much! Attachment 385559

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    Re: Create individuals' Timetables from Schedule of Global Data

    Hello, I want to add another part to the formula below so that it adds ISBN numbers to my sheet. But I can't get it to work. Here's the formula as it stands now:

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    I need to add &CHAR(10) to generate a new line, then the text "ISBN: " (with a space) and then select the ISBN value from my DataTable. Any ideas? Thanks!

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    Re: Create individuals' Timetables from Schedule of Global Data

    Hey Hokkaido
    Try creating a new thread, I'm sure you will receive more help that way. You can just crosslink back to this thread if needed.

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    Re: Create individuals' Timetables from Schedule of Global Data

    Hello Jacc. Thanks for the advice and all the help before. By the way, I managed to add the ISBNs in the end, but I'm working on timetable stuff again. It's that time of year for me.

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    Re: Create individuals' Timetables from Schedule of Global Data

    Hello Jacc. Could you tell me what these "ииии" characters do in your original formula? Thanks!

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    Re: Create individuals' Timetables from Schedule of Global Data

    It is a trick commonly used to make Lookup select the last string in the list.
    http://forum.chandoo.org/threads/how...ionship.23086/

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    Re: Create individuals' Timetables from Schedule of Global Data

    Thank you Jacc. The link was helpful too.

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