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Set cell value that changes as table filters are changed

  1. #1
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    Smile Set cell value that changes as table filters are changed

    Hi all. I created an issue tracking log in Excel, and have been able to use my limited knowledge to accomplish every user request except one. I have summary counts of different tables at the top of the task list. The task list can be filtered by the users, but the way that I set up the summary count formulas, the summary count tables don't update based on the current filtered records. I'm not a "power user" so I'm hoping you can give me a pretty simplistic answer.

    This first picture shows what a slimmed down version of the workbook looks to the users:
    num_1_user_view.jpg

    This second picture shows the formulas that are used on that workbook.
    You can see that I've created a column for each unique value of the "Status" column, and for each record in the table, if the status matches that column's heading, there is a 1 in the cell, else there is a 0 in the cell:
    num_2_formula_view.jpg

    The problem happens when a user filters the table, and they expected that the summary numbers would update to reflect the filtered records:
    num_3_user_expected.jpg

    For this small example, it's not a big deal that the numbers don't update. But I also have columns and summary tables for things like issue type (defect, enhancement) web site category (landing page, results page, etc.). And when a user filters, they want to see how all of those summary numbers change for that filtered set of issues.

    So I either need to find a way to correct my formulas that have this type of function: =IF($D13=F$9,1,0) to another function.

    Or I need to find a different way to populate the summary count tables.

    I hope this was clear. Thank you so much for your help!
    Barb

  2. #2
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    Re: Set cell value that changes as table filters are changed

    For example

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    Last edited by Ali Kırksekiz; 04-02-2015 at 03:05 PM.

  3. #3
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    Re: Set cell value that changes as table filters are changed

    Thank you for replying! When I replaced that formula I gave as an example (in cell F11) with the one that you provided, I got the value of "2" in the cell. I'm not sure if that is where I was supposed to place your formula. I tried placing it in the total at the top of the count cells (where I summed the values in the rows below). It gave the correct numbers when the filter was applied, but when I cleared the filter the numbers stayed the same and didn't go back to what was in the total table. Any other thoughts? Thanks so much. Barb

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