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Conditional Data Validation Drop-down Lists with Large Amounts of Data

  1. #1
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    Question Conditional Data Validation Drop-down Lists with Large Amounts of Data



    Attached is my file. What I am wondering is whether there is a way with a very large amount of data (Lookup Table worksheet), can you create a data validation drop-down list that only pulls Exchange Names that correspond to the Company Name selected in cell B5 of worksheet 'Company Exchange State Counties?'

    For example, if the Company in cell B5 is West Penobscott Telephone and Telegraph Company,' and I want the dropdown in cell B16 to only allow the user to select Exchange Names from the Lookup Table worksheet that correspond to that company and no others.

    The Exchange Names, all unique values with no duplicates, are found in Column D of the 'Lookup Table' worksheet.

    Any help would be greatly appreciated.

    NOTE: I meant to highlight cell B13 and highlighted B16. Cell B13 is the cell that I need the dropdown list in question located.

    A.
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    Re: Conditional Data Validation Drop-down Lists with Large Amounts of Data

    Without VBA, I think it would be necessary to rearrange your data and group it based on company, then state. From here, you can create named ranges for your data, and use INDIRECT within the dropdown reference to point to the named range; at least that is how I have done it previously.

    An easier alternative may be to use slicers along with a pivot table.
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    Re: Conditional Data Validation Drop-down Lists with Large Amounts of Data

    Hi Aimee,

    I have created a helper column in "Company Exchange State Counties" sheet tab and then used the named range in Lookup Table.

    Refer to the attached file and hope this will meet your criteria.
    Attached Files Attached Files
    Thanks
    Nisha Dhawan


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    Re: Conditional Data Validation Drop-down Lists with Large Amounts of Data

    Thanks to you both for your replies. Nisha - this is amazing. Thank you SO much. I will be saving this as a template for future such requests. Sincerely, Aimee.

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    Re: Conditional Data Validation Drop-down Lists with Large Amounts of Data

    Hi Aimee,

    Thanks for adding the feedback and reputation.

    Also, if your query has been resolved, please help marking this thread as SOLVED.

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