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formula - counting

  1. #1
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    formula - counting

    My name is David, librarian from Institute of Oncology Ljubljana.

    Would anybody on forum be so kind and help me to solve my problem with bibliographies at our institution.

    I am having around 200 authors / researchers (surname, name) in one column in one excel sheet.

    In the other sheet I have list of 1.500 works (monographs, articles...) with:
    - one column with points for each author for one work
    - one column with point per one work
    - with one column of authors who wrote them (from 1 up to 30 authors per one work)
    - one column with title of the work


    points per one author points per one work number of authors name of the authors title of the work
    2,5 5 2 Surname1, Name1 / Surname2, Name2 Article no. 1
    1,67 5 3 Surname3, Name3 / Surname4, Name4 / Surname5, Name5 Article no. 2
    5,00 5 1 Surname1, Name1 Article no. 3
    2,50 5 2 Surname3, Name3 / Surname2, Name2 Article no. 4
    5,00 5 1 Surname7, Name7 Article no. 5


    I would like that excel would count point per every author.

    I allready have formula to count the number of authors per one work:
    =IF(E2="";0;LEN(E2)-LEN(SUBSTITUTE(E2;"/";""))+1)

    Thank you for your help in advance.

    Regards,
    David

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    Re: formula - counting

    this is a screenshot:
    Attachment 524678

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    Re: formula - counting

    Attach a sample workbook (not image).

    Make sure there is just enough data to demonstrate your need. Include a BEFORE sheet and an AFTER sheet in the workbook if needed to show the process you're trying to complete or automate.

    Make sure your desired results are shown, mock them up manually if necessary.

    Remember to desensitize the data.

    Click on GO ADVANCED and then scroll down to Manage Attachments to open the upload window.

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    Re: formula - counting

    I am attaching a sample workbook as requested. Thank you.
    Attached Files Attached Files

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    Re: formula - counting

    Please help. We have a tender next week, so it is really urgent for us. Thank you for your help in advance.

    We need to summarize points for each of our authors (sheet 1 - column A - Surname, name, add (year etc.)) from other sheets (list of publications).

    Steps:
    author 1 (Surname1, Name1) from sheet 1 - search in sheet 2 (title list 1) for titles (publications) where author was publishing (with other authors) and count / sum all his works (sheet 2 -column A - points per one author) in sheet 1 (column B - POINTS title list 1) ,
    then repetat the procedure for author 1 in sheet 3 (title list 2), then in sheet 4, etc.
    then repeat all for author 2, author 3, etc.
    Last edited by Oncology; 06-23-2017 at 11:17 AM.

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    Re: formula - counting

    I made a mistake in attached sample excel file. I am sending the repaired/final one.
    Attached Files Attached Files

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    Re: formula - counting

    Try

    in B2

    =SUMPRODUCT(--(ISNUMBER(SEARCH($A2,'title list 1'!$D$2:$D$23))))

    in C2

    =SUMPRODUCT(--(ISNUMBER(SEARCH($A2,'title list 2'!$D$2:$D$23))))*3

    in D2

    =SUMPRODUCT(--(ISNUMBER(SEARCH($A2,'title list 3'!$D$2:$D$23))))*5
    Attached Files Attached Files

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    Re: formula - counting

    In the event that the points per article are not the same for different articles on a sheet, John's formula may be modified as follows:
    Formula: copy to clipboard
    Please Login or Register  to view this content.

    Note: Change 'title list 3'... to read 'title list 2'... etc.
    Let us know if you have any questions.
    Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query.

  9. #9
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    Re: formula - counting

    Attached has JeteMc's generic formula (better solution).
    Attached Files Attached Files

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    Re: formula - counting

    It is working! Thank you.

  11. #11
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    Re: formula - counting

    You're Welcome and thank you for the feedback. Please take a moment to mark the thread as 'Solved' using the thread tools link above your first post. I hope that you have a blessed day.

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