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Use vlookup to return first and last-but-one values

  1. 03-31-2018, 12:05 AM #1
    fred.spark
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    Use vlookup to return first and last-but-one values

    I have a list of names with a variable number of occurrences identified by year, and for each name a total (of other columns) record:

    NameA 1960
    NameA 1961
    NameA Total
    NameB 2004
    NameB 2005
    NameB 2006
    NameB Total
    NameC 1957
    NameC 1960
    NameC 1964
    NameC Total
    NameD 2018
    NameD Total

    I want to report separately the first year for each unique name listed elsewhere (easy, using vlookup) and the last year for each name.

    This I am having a problem with and cannot find a solution within the forum.

    Can someone help please? My best solution so far is to sort by year, and then sort descending those records that do not include total and then use vlookup again. I need it to immediately reflect any changes to the file.

    I am using Excel 16 on Windows 10. Sample file attached.

    Thankyou in advance.
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  2. 03-31-2018, 12:35 AM #2
    MarvinP
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    Re: Use vlookup to return first and last-but-one values

    Hi fred and welcome to the forum,

    You first need to make those year cells real numbers. You should also get rid of the "Total" using an IFError(). Then do a Pivot Table showing the Min and Max and problem solved. See the attached.

    PT showing first and last years.xlsx
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  3. 03-31-2018, 01:53 AM #3
    shukla.ankur281190
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    Re: Use vlookup to return first and last-but-one values

    I must say PT is one of the easiest solution so far for these type of data. However if your wish formula solution please see below.

    Excel 2016 (Windows) 64 bit
    A
    B
    C
    D
    E
    F
    G
    1
    		 Name Year Name first year last year
    2
    		 NameA 1960 NameA
    1960
    1961
    3
    		 NameA 1961 NameB
    2004
    2006
    4
    		 NameA Total NameC
    1957
    1964
    5
    		 NameB 2004 NameD
    2018
    2018
    6
    		 NameB 2005
    7
    		 NameB 2006
    8
    		 NameB Total
    9
    		 NameC 1957
    10
    		 NameC 1960
    11
    		 NameC 1964
    12
    		 NameC Total
    13
    		 NameD 2018
    14
    		 NameD Total
    Sheet: Sheet1

    F2
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  4. 03-31-2018, 02:06 AM #4
    Ghozi Alkatiri
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    Re: Use vlookup to return first and last-but-one values

    at G2 array formula (CSE)

    =MAX(IFERROR(IF($A$2:$A$14=E2,--$B$2:$B$14),))

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  5. 03-31-2018, 02:35 AM #5
    AliGW
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    Re: Use vlookup to return first and last-but-one values

    If your years were real numbers, you could use:

    =MINIFS(B2:B14,A2:A14,E2)

    =MAXIFS(B2:B14,A2:A14,E2)
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