# Auto-Populate Work Schedule

1. ## Auto-Populate Work Schedule

Hello,

My work uses an Excel template to create our daily schedules. It's separated into two parts: Top Half - Organized by Floor, Bottom Half - Organized by Staff Person

This is filled out by one person, who completes the top schedule to make sure each floor is staffed, and then populates the bottom half themselves. This results in regular errors, which is totally understandable with 5+ floors and 25+ staff people.

Schedule Top.jpg
Schedule Bottom.jpg

I want to find a way to auto-populate the bottom grid with whatever desk that particular staff person is assigned to. I have tried VLOOKUP and MATCH, but I'm honestly not super experienced with Excel.

Thank you,

Xander

2. ## Re: Auto-Populate Work Schedule

the photoshop will love to help you with editing pictures to the desired result. us excel nerds only get warmed up to help a lot more when the have an example sheet both formulas you mention can be a part of the solution, how to use them and which is better suited will fully depend on how the underlying data is structured.

your picture looks already pretty empty.. so might be suitable for upload. But if you do make sure all sensetive information (names, addresses, stuff like that) is removed.

3. ## Re: Auto-Populate Work Schedule

Hell Roel,

Thank you for your reply! I attached the Excel file to the main post. If there's anything else that can help, please let me know.

Thank you,

Xander

4. ## Re: Auto-Populate Work Schedule

What is the significance of the colours in your file?

Pete

5. Originally Posted by Pete_UK
What is the significance of the colours in your file?

Pete
They differentiate between two different employee classifications. Not super important, I think it's a hold over from when things were more seperated.

6. ## Re: Auto-Populate Work Schedule

You can put this formula in C49:

=IFERROR(LOOKUP("zzz",\$A\$7:INDEX(\$A\$7:\$A\$39,MATCH(\$A49,C\$7:C\$39,0))),"")

then copy down to C74. Then you can copy those formulae in C49:C74 across to column J.

Hope this helps.

Pete

7. ## Re: Auto-Populate Work Schedule

Originally Posted by Pete_UK
You can put this formula in C49:

=IFERROR(LOOKUP("zzz",\$A\$7:INDEX(\$A\$7:\$A\$39,MATCH(\$A49,C\$7:C\$39,0))),"")

then copy down to C74. Then you can copy those formulae in C49:C74 across to column J.

Hope this helps.

Pete
Pete,

I got back to work today and was just able to try it out. That is wonderful, thank you so much! Our scheduler is going to breath a huge sigh of relief, I have no doubt.

Thank you,

Xander

8. ## Re: Auto-Populate Work Schedule

You're welcome, Xander - glad to help.

Also, since you are relatively new to the forum, you might like to know that you can directly thank those who have helped you by clicking on the small "star" icon located in the lower left corner of a post that you have found to be helpful (not just in this thread - for any post that has helped you). This also adds to the reputation of the poster (the small green bars in the poster's profile).

Pete

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