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I'm looking for a way to calculate open tickets (Backlog)Open - Closed - Backlog month end

  1. #1
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    I'm looking for a way to calculate open tickets (Backlog)Open - Closed - Backlog month end

    Hello I'm struggling with calculating month-end backlog tickets.
    Attached I have sample data in an Excel file.

    I'm looking for a way to calculate open tickets (Backlog) at the end of the month

    Example: Is ticket is opened on January 21st and closed on February 2nd, this should count as a backlog in the month end of January
    If another ticket is created on the same day but closed on January 30th, I should not be counted in the backlog.
    It can also happen that a ticket is open for several months (so open on January 21st but closed in May, then this ticket backlog should appear in January, February, March, and April as backlog)

    I'm hoping for some help.

    Thanks.
    Emoes
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    Last edited by emoes; 02-15-2021 at 03:25 AM. Reason: Slolution not yet fully working

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    Re: Open - Closed - Backlog month end

    Add
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    to H2 then copy down.
    This says count all start dates greater than or equal to date in G2 AND less than g2 date plus 1 month AND Closed Date greater than G2 date plus one month
    Might need to make it greater than or equal to
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    If this solves your issue, Mark thread as Solved & Add Reputation.

    Thanks!

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    Re: Open - Closed - Backlog month end

    Thanks Crimedog.
    This works very good for me thanks for your support.

    Emoes

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    Re: Open - Closed - Backlog month end

    Can you please try to make your titles a little more explicit in future instead of just a bunch of key words? Thanks.
    Ali


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    Re: Open - Closed - Backlog month end

    Hello AliGW,

    METADATA is the keyword in the world to find what you are looking for.
    But open for advice how would you name this topic.

    Emoes

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    Re: Open - Closed - Backlog month end

    This:

    I'm looking for a way to calculate open tickets (Backlog) at the end of the month
    Thread titles should be Google AND human friendly, please, not a guessing game.

    By the way, tags are for metadata.

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    Re: Open - Closed - Backlog month end

    Ok, good suggestion.
    I will keep it in mind for the future.

    Emoes

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    Re: Open - Closed - Backlog month end

    Thank you.

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    Re: I'm looking for a way to calculate open tickets (Backlog)Open - Closed - Backlog month

    Hello Again,

    I reopened the topic (changed the title:-) )
    There is an issue in calculating with the tickets that are still open.
    I have added the formula in the attached spreadsheet and in the month of December 2018 it marks 0 tickets as backlog.
    But if I filter on all "Not closed" tickets (Column C) it is showing 36 items.
    So I would expect to see 36 in Cell H22.

    Thanks for the extra help upfront.

    EMOES
    Attached Files Attached Files

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    Re: I'm looking for a way to calculate open tickets (Backlog)Open - Closed - Backlog month

    I reworked the formula
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    I checked it by deleting all the data except 12-18. The problem: it is returning 3 extra Backlogs - I am guessing because it is importing the time stamp with the date.

    So I added column D & E with the formula:
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    etc...
    and changed
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    Re: I'm looking for a way to calculate open tickets (Backlog)Open - Closed - Backlog month

    Hello Crimedog,

    Thank you for looking with me to this issue.
    I spend the whole weekend (Some ours, not 24/7) to find the missing thing here.
    The attached file “Backlog V1.2.xlsx” contains “live” data exported on December 31st, 2020.
    If I look to ALL items with NO closing date I will find 301 items.
    My expectation would be that December contains 301 backlog items But is counting: 145.
    If I continue to January, My expectation would also be 301 (unless you add more new dates in the Excel file)

    I changed the Dates in column “H” to the last day of that month instead of the first (that is changing the figures a bit, but not as I want)

    Thanks again
    Emoes

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    Re: I'm looking for a way to calculate open tickets (Backlog)Open - Closed - Backlog month

    ...The attached file “Backlog V1.2.xlsx” contains “live” data exported on December 31st, 2020...
    I don't see a file Backlog V1.2 just Backlog attached to post #1 and Backlog V1.1 attached to post #9.
    Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query.

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    Re: I'm looking for a way to calculate open tickets (Backlog)Open - Closed - Backlog month

    Hello JeteMc,

    Sorry for not attaching the file.
    I noticed the file size was too large for uploading So I had to shrink it (with data) to be under the 1MB.
    But I was able to do that.
    See attached file.
    When I place the sorting filter on the NOT closed items I'm counting 280 items not closed.
    So I would assume this should be visible in the month I'm reporting (So in the December report I still have a backlog of 280 items)
    But looking at the calculation, I only count 145 items.
    In a pivot you can click the time and it will show you the result (in a new sheet) of the involved lines. But in this case, it is only a formula, So I don't know what items I'm missing (and the reason why they are not calculated)
    Thanks for you help.

    Emoes.
    Attached Files Attached Files

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    Re: I'm looking for a way to calculate open tickets (Backlog)Open - Closed - Backlog month

    The following placed in cell H2 and copied down yields 280 for Jan-21 (cell H15):
    Formula: copy to clipboard
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    Let us know if you have any questions.

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    Re: I'm looking for a way to calculate open tickets (Backlog)Open - Closed - Backlog month

    JeteMc,

    Thanks for your help and support.
    This is working for me.
    I will mark this topic as solved.

    Emoes

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    Re: I'm looking for a way to calculate open tickets (Backlog)Open - Closed - Backlog month

    You're Welcome. Thank You for the feedback and for marking the thread as 'Solved'. I hope that you have a blessed day.

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    Re: I'm looking for a way to calculate open tickets (Backlog)Open - Closed - Backlog month

    I tried the same but got different results. can you help?

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    Re: I'm looking for a way to calculate open tickets (Backlog)Open - Closed - Backlog month

    Administrative Note:

    Welcome to the forum.

    We are happy to help, however whilst you feel your request is similar to this thread, experience has shown that things soon get confusing when answers refer to particular cells/ranges/sheets which are unique to your post and not relevant to the original.

    Please see Forum Rule #1 about hijacking and start a new thread for your query.

    If you are not familiar with how to start a new thread see the FAQ: How to start a new thread

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    Re: I'm looking for a way to calculate open tickets (Backlog)Open - Closed - Backlog month

    Thank you

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