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Adding rules for using keywords

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    Adding rules for using keywords

    I'm adding to a budgeting tracker and need your help!

    I am tracking general spending - in one of the columns is a buzz word which will say Gary or Helen (depending on whose account). Separately I'm tracking remaining amounts for each that I would like to auto-update on the basis of the general spending part.

    So, for example - the K column tracks the spender (keyword Gary or Helen) and the L column is the amount spent.
    Separately, there are 2 cells that have the remaining bank balance for each. I want these cells to update when there is a purchase added. So if L10 is £20 and K10 is Gary, then £10 is automatically deducted from the "Gary remaining" cell.

    If that doesn't make sense let me know - I'm no pro with Excel!

    Separate query
    We use an AMEX, in a separate cell we track amount spent on that. So I'd like a running total of amount spent on it. As above, the K column could have AMEX as a keyword, and L column is amount spent.

    All the best,
    Browne

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    Re: Adding rules for using keywords

    Attach a sample workbook (not image).so that we do not have to manually key in your data to do any testing.

    Make sure there is just enough data to demonstrate your need. Include a BEFORE sheet and an AFTER sheet in the workbook if needed to show the process you're trying to complete or automate.

    Make sure your desired results are shown, mock them up manually if necessary.

    Remember to desensitize the data.

    Click on GO ADVANCED and then scroll down to Manage Attachments to open the upload window.

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    Re: Adding rules for using keywords

    I have attached the sample workbook.

    In this, it's actually 3 things I'm looking for:


    1, D23 and D25 to auto-update with the amount in columns L, Q, and V when there is the corresponding name (GARY or HELEN) in the columns K, P, and U.

    2, G26 to auto-update (as a total running amount) from the columns L, Q, and V when AMEX is a value in the columns K, P, and U.

    3, The cells T23 to T26 auto-update from the amounts in columns L, Q, and V when the appropriate date group is added in columns J, O, and T.


    So it's clever rules / formulae I'm looking for that I have no idea how to create!
    Attached Files Attached Files
    Last edited by Browne; 05-01-2021 at 12:38 PM.

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    Re: Adding rules for using keywords

    In D23 (Gary's spend not remaining balance

    =SUMIF($K$7:$K$21,"Gary",$L$7:$L$21)+SUMIF($Q$7:$Q$21,"Gary",$R$7:$R$21)+SUMIF($V$7:$V$21,"Gary",$W$7:$WL$21)

    In d25 Same for "Helen"

    in G26 same for "Amex"

    All date fields need to be Excel dates not text formatted as "dd mmm"

    in T23

    =R23-(SUMIFS($L$7:$L$21,$J$7:$J$21,">="&$P23,$J$7:$J$21,"<="&$Q23)) Add other SUMIFS for Q and V

    Start/End week dates in P & Q

    UMERGE cells

    It would be much better if your "General Spending" was recorded only in columns I to M rather having 3 sets of columns. Simpler formulae for a start.

    Similarly for your "standing Orders/Direct Debits" (C-H) : "What"/ "Cost" /"Payer"


    Rows 22-26 could be placed in separate summary table of monthly spend

    Separate input (your spending) from reporting (summary).

    See sheet1
    Attached Files Attached Files
    Last edited by JohnTopley; 05-01-2021 at 03:38 PM.

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