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Needing Help with Matching

  1. #1
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    Needing Help with Matching

    Good Morning All,

    I'm needing help determining the formula I should be using. My problem is that I have two lists of part numbers, one is what I need and the other is another entities inventory. Their inventory is separated on different pages by building location and then location inside the building on each page. Their information is broken down into 9 columns: Part#, Name, Unit of Issue, Batch, QTY, Price, Total Price, Location, Date Received. I'm trying to determine the best formula to use if I want to match my part numbers to theirs and then output their entire row onto another page. Any help is very much appreciated.

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    Re: Needing Help with Matching

    Please see the yellow banner with the instructions on how to attach a sample workbook.
    If that takes care of your original question, please select Thread Tools from the menu link above and mark this thread as SOLVED.

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    Re: Needing Help with Matching

    A sample spreadsheet would help - see yellow banner at top of screen
    But an vlookup/index/match should work and bring back all the columns you need
    Maybe Nested with an IFERROR () , so if not found on the first sheet , then look on 2nd sheet, then 3rd etc
    BUT how many pages are used ?
    Wayne
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    Re: Needing Help with Matching

    Apologies for not reading the big yellow boxes above the thread. Here's a sample of the workbook.
    Attached Files Attached Files

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    Forum Expert etaf's Avatar
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    Re: Needing Help with Matching

    perhaps an explanation of what you want to using the actual spreadsheet as an example
    I have no idea what sheet we should be looking at , and what we are looking up
    with reference now to the spreadsheet sheets, cells etc

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    Re: Needing Help with Matching

    The first sheet, "Parts Req'd", is a list of part numbers that we currently need. The second sheet, "Parts Request", would be the output of the matching part numbers. If I paste a list of 150 part numbers onto the first sheet, it would search for the numbers on sheets 3-8, column A. If there's a match, then output the entire row to sheet "Parts Request". I have an example on the first two pages. Currently, I use CTRL+F and have to search each part number, select that row and copy paste it onto the "Parts Request" sheet and make sure the quantity they have will satisfy my request. Most of the time they will have multiple rows of the same part stored in different areas. I have to use the find function and find enough parts to satisfy my request. In the updated workbook, I need 21 Washers. I copied over 4 rows from their sheet and pasted onto mine and adjusted the quantity to what I need.
    Attached Files Attached Files

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    Re: Needing Help with Matching

    After looking further at more formulas, would it be easier to use the FILTER formula? The array being the numbers listed on the parts required sheet, filtering only the numbers that match in column A on the CL IX sheet and showing the results on the parts request sheet. Is that possible?

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    Re: Needing Help with Matching

    Perhaps this will help.
    Covert data ranges on the CL IX Serviceable through Unserviceable sheets into Excel tables.
    As you are using the 365 version of Excel you could use the following Power Query Advanced Editor code to then produce a single table (see All Buildings Table sheet) to be used for looking up parts:
    Please Login or Register  to view this content.
    Cells A2:I10 on the Parts Request sheet are populated using:
    Formula: copy to clipboard
    Please Login or Register  to view this content.

    Cells J2:J10 are populated using:
    Formula: copy to clipboard
    Please Login or Register  to view this content.

    Let us know if you have any questions.
    Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query.

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