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How to group range of cells into date ranges of "Multiple times per day", Weekly, Monthly

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    How to group range of cells into date ranges of "Multiple times per day", Weekly, Monthly

    I have a set of data that is shown as such:

    User Report Month Day
    User 1 Report Name 1 2019 Aug 20/08/2019
    User 2 Report Name 1 2019 Aug 20/08/2019
    User 1 Report Name 2 2019 Aug 21/08/2019
    User 2 Report Name 3 2019 Aug 23/08/2019
    User 1 Report Name 1 2019 Aug 24/08/2019
    User 3 Report Name 2 2019 Aug 30/08/2019
    User 3 Report Name 4 2019 Aug 30/08/2019


    I am trying to perform some research into how often certain reports are run and group them into the following ranges:
    • Used multiple times a day
    • Used once daily
    • Used Weekly
    • Used Monthly
    • Used Yearly
    • Seldom Used

    I don't need to which users are using the reports, just the number. I've tried countifs but so far i've only been able to count the number of uses per day by creating a new table and de-duplicating the values like so:


    Report Month Day
    Report Name 1 2019 Aug 20/08/2019
    Report Name 2 2019 Aug 21/08/2019
    Report Name 3 2019 Aug 23/08/2019
    Report Name 1 2019 Aug 24/08/2019
    Report Name 2 2019 Aug 30/08/2019
    Report Name 4 2019 Aug 30/08/2020


    Then using Countif: =COUNTIFS(A3:A8,A3,C3:C8,C3)

    This formula is only giving me how many uses of each report per date shown in column C. To know what is used daily I also need to eyeball column C and make a best guess that reports are being activated on consecutive days so it would be great if there was a way to factor in weekends and holidays into a formula.

    Any help will be appreciated thanks!

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    Forum Moderator AliGW's Avatar
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    Re: How to group range of cells into date ranges of "Multiple times per day", Weekly, Mont

    Welcome to the forum.

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    A good sample workbook has just 10-20 rows of representative data that has been desensitised. It also has expected results mocked up, worked examples where required, relevant cells highlighted and a few explanatory notes.
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