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Hourly Employee Head Count and Staffed Rooms

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    Hourly Employee Head Count and Staffed Rooms

    Hi All,

    I'm having a lot of trouble with this one. Looking to see if there's a formula that can calculate the number of rooms I have staffed per hour (see example). Assuming it takes 1 RN and 1 Tech to = 1 staffed room. The formula must also count for portions of an hour. i.e. if both leave by 7:45p, that's only 0.75 Rooms staffed for that hour.

    Any assistance is very much appreciated!!Number of rooms running based on staffing.xlsxNumber of rooms running based on staffing.xlsx

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    Re: Hourly Employee Head Count and Staffed Rooms

    Are the employee shifts of tech and nurse shifts always the same?
    If so OK. If not so, please attach an example of different shifts, for example with 4 nurses and 2 techs.

    If a shift ends at 7.45 PM it should count for 0.75 at 7 PM.
    If a shift starts at 6.15 AM should that also count for 0.75 at 6 AM?
    In your example it counts for 1.

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    Re: Hourly Employee Head Count and Staffed Rooms

    Generally the shifts should be pretty close (slightly staggered). I updated the attachment.

    Thanks for catching that! You are correct.Number of rooms running based on staffing.xlsx

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    Re: Hourly Employee Head Count and Staffed Rooms

    Assuming 1 Tech and 1 Nurse needed to staff a room
    This makes it difficult. Are the equal or nearly equal shifts of a nurse and tech always together?
    Can there also be shifts of a tech without a corresponding shift of a nurse or vice versa?

    Would it be acceptable if the formula only takes into account the shifts of the nurses or only takes into account the shifts of the techs?
    If that is the case, then realizing a working formula is a lot easier.

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    Re: Hourly Employee Head Count and Staffed Rooms

    There should be nearly equal shifts of a nurse and tech always together. They are staggered but can't have one without the other.
    Yes - we can try the formula that only takes into account either nurses or techs. Also, is there a simple way to break up the start and end shift?

    Thanks again!

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    Re: Hourly Employee Head Count and Staffed Rooms

    Thanks for your answers. That is enlightening.

    I do have a question about entering the times of a Shift.
    Looking at your examples, 7:00 PM can be entered in 12 different ways. 7PM, 7:00PM, 7:00:00PM, 7 PM, 7:00 PM, 7:00:00 PM and all these variants with a P instead of PM.

    That is difficult to interpret by Excel.
    It would be easier if the start time and end time of the shift in 2 different cells would be entered directly in a correct time format and if incorrectly entered times could be stopped via validation.

    Here is a short video with an example: https://www.youtube.com/watch?v=6pvYWbmx3cw
    Last edited by HansDouwe; 07-21-2023 at 12:06 AM.

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    Re: Hourly Employee Head Count and Staffed Rooms

    Thank you. It can all be converted to military time - but this is generally how I've received the schedules. But we can create the calculation based off military time, and it will need to account for overnight shifts/partial headcounts if someone is not on for the full hour.

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    Re: Hourly Employee Head Count and Staffed Rooms

    Hi HansDouwe - is there a formula that can give me headcount by hour and that accounts for the midnight rule? No longer looking at grouping by rooms.

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    Re: Hourly Employee Head Count and Staffed Rooms

    I feel that before we can attempt to propose a formula/code that will give the headcount, we need to see how you are going to fill the employee shift column(s) as stated in post #7.
    Let us know if you have any questions.
    Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query.

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