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merge with Word How can I get excel to mail merge zip codes plus 4 correctly?

  1. #1
    Kathy at Sauder Feeds
    Guest

    merge with Word How can I get excel to mail merge zip codes plus 4 correctly?

    I have tried everything to get an excel spreadsheet that contains customer
    addresses to merge with either Word or Publisher and retain the zip code plus
    4 on some of the customers. The customers that have a 5 digit zip code come
    through correctly, but the ones that have the plus 4 zip code come through
    with a 0 in the zip code fields and nothing else. I have messed with the
    formatting function within Excel to no avail. I tried creating my own format
    to no avail. I have been online searching this topic and tried the
    suggestion of putting the format for the entire column as
    [<=99999]00000;00000-000. This did not work either. If anyone has a
    suggestion on how to get the 2 types of zip codes to merge into one document
    correctly, PLEASE let me know. Thank you!

  2. #2
    David McRitchie
    Guest

    re: merge with Word How can I get excel to mail merge zip codes plus 4 correctly?

    Hi Kathy,
    You really want those zip codes as text ALL of them. Then your US
    zipcodes are all left justified text as they should be and you can include the
    zipcodes used by any country.. Canadian addresses look practically the
    same as the US except for zipcodes and you would be able to handle them.
    as well.

    I can't tell from your description what you have and what you got
    the important test is =ISTEXT(F4)

    Normally if you enter zip codes the zip+4 would be text, and
    you formatted numbers as 00000

    FixUSzip5() corrects US 5-digit zipcodes by conversion to 5 digit numbers as text.
    http://www.mvps.org/dmcritchie/excel/join.htm#fixUSzip5
    format the column as text before running the macro

    Mail Merge
    http://www.mvps.org/dmcritchie/excel/mailmerg.htm

    BTW,

    History page source on your website --
    &nbsp;&nbsp;&amp;nbspThis year

    Whoever does the webpage should make a global change
    &nbsp;&nbsp;&amp;nbsp
    to:
    &nbsp;&nbsp;&nbsp;
    or pehaps to (avoiding the indented paragraph look):

    and then perhaps change all of
    &nbsp;&nbsp;&nbsp; to <P>
    which would be easier to read.

    ---
    HTH,
    David McRitchie, Microsoft MVP - Excel [site changed Nov. 2001]
    My Excel Pages: http://www.mvps.org/dmcritchie/excel/excel.htm
    Search Page: http://www.mvps.org/dmcritchie/excel/search.htm

    "Kathy at Sauder Feeds" <KathyatSauderFeeds@discussions.microsoft.com> wrote in message
    news:5AFC32F7-AA40-4BEC-9F2F-C792E2660C1A@microsoft.com...
    > I have tried everything to get an excel spreadsheet that contains customer
    > addresses to merge with either Word or Publisher and retain the zip code plus
    > 4 on some of the customers. The customers that have a 5 digit zip code come
    > through correctly, but the ones that have the plus 4 zip code come through
    > with a 0 in the zip code fields and nothing else. I have messed with the
    > formatting function within Excel to no avail. I tried creating my own format
    > to no avail. I have been online searching this topic and tried the
    > suggestion of putting the format for the entire column as
    > [<=99999]00000;00000-000. This did not work either. If anyone has a
    > suggestion on how to get the 2 types of zip codes to merge into one document
    > correctly, PLEASE let me know. Thank you!




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