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Can't see in-cell dropdown using data validation

  1. #1
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    Can't see in-cell dropdown using data validation

    I have a number of sheets in a workbook and am using some form of data validation in each of the worksheets. Some of the worksheets are not showing the in-cell dropdown even though I have this feature checked. Is there something that may be turned off in one of these worksheets that is not allowing me to see the in-cell dropdown? This is the first time I have seen this happen. Thanks for any comments.
    Last edited by maacmaac; 01-05-2011 at 01:05 PM.

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    Re: Can't see in-cell dropdown using data validation

    Is your dropdown pointing to a blank range list? Does the dropdown arrow appear? What kind of validation do you have for the ones that don't appear? Are the sheets that they don't appear on protected?
    One test is worth a thousand opinions.
    Click the * Add Reputation below to say thanks.

  3. #3
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    Re: Can't see in-cell dropdown using data validation

    The range is not blank. The validation is a list from a named range and the sheets are not protected. I can't see the arrow. I have attached a sample. In the sample there are two sheets in which the in-cell dropdowns are not working "CommentsWeekly" and "CommentsQuarterly". The other three sheets work fine. I've tried to clear the validation and enter again but that didn't work either. Any insight appreciated. Thanks
    Last edited by maacmaac; 01-05-2011 at 11:28 AM.

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    Re: Can't see in-cell dropdown using data validation

    There appears to be a t least one named Range missing - MainCategory
    Hope that helps.

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    Re: Can't see in-cell dropdown using data validation

    I updated the named ranges but still can't see the in-cell dropdowns on two of the sheets (updated file attached). I'm thinking I may just have to redo both starting from a new blank sheet. Thanks
    Attached Files Attached Files

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    Re: Can't see in-cell dropdown using data validation

    Here's some information that you can test.

    http://www.contextures.com/xldataval...rowsNotVisible

    But probably, in the end, redo-ing might be best option.
    Where there is a will there are many ways.

    If you are happy with the results, please add to the contributor's reputation by clicking the reputation icon (star icon) below left corner

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    Re: Can't see in-cell dropdown using data validation

    Have you run any code that deletes shapes?
    Remember what the dormouse said
    Feed your head

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    Forum Guru MarvinP's Avatar
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    Re: Can't see in-cell dropdown using data validation

    When I tried to save the file to my desktop I got a Compatability Checker Warning message of:
    "One or more cells in this workbook contain data validation rules which refer to values on other worksheets. These data validation rules will not be saved" I get 4 of these with Locations of: CommentsDaily, CommentsMonthly, CommentsQuarterly, CommentsYearly.

    It must be related to "Scope of a Name" as defined in http://office.microsoft.com/en-us/ex...010147120.aspx
    Also look at "In-Cell-Dropdown" in http://www.bettersolutions.com/excel...I215312022.htm

    Also, on your worksheets perform a "Circle Invalid Data" - I don't understand why circles show on some of your sheets and not others.

    On your CommentsWeekly sheet using invalid circles I see you have a Data Validation where the
    Source: =Indirect(Substitite($C2," ",""))
    What the heck is that?? Perhaps this invalid List Formula on this page is keeping Data Validation from working on this page??

    Also read: http://office.microsoft.com/en-us/ex...005203449.aspx

    Another forum had similar problem with it still a mystery. http://www.ozgrid.com/forum/showthread.php?t=73623

    I haven't found an answer yet but hope the above will give some direction.

    Maybe one of the smart forum gurus will have an answer.
    Last edited by MarvinP; 01-05-2011 at 12:05 PM.

  9. #9
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    Re: Can't see in-cell dropdown using data validation

    The compatibility checker in 2010 has a bug in it with Data Validation where it gets confused by DV settings on sheets that are not active when it runs. It has been reported.

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    Re: Can't see in-cell dropdown using data validation

    One of the sheets within your workbook has been corrupted, if you select Open and Repair from Open file dialogue box, the file will be repaired and it will give you an advisory message that the data validations were broken and it has now fixed the file.

    G

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    Re: Can't see in-cell dropdown using data validation

    A lot of good excellent comments. It does appear that the sheet was corrupt but not sure how. I ended up just deleting the bad sheets and starting from scratch. Thanks for all the comments.

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    Re: Can't see in-cell dropdown using data validation

    Since this is one of the first results on Google if you look this up, I decided to register and add my fix to this 8 year old problem.

    All i had to do was go to options/advanced/ Display Options for this workbook

    change the radio button on For Objects, Show to ALL

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