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SUMIFS with "AND/OR" (Ignoring Blank Criteria)

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    Question SUMIFS with "AND/OR" (Ignoring Blank Criteria)

    Still doing my best to learn Excel.

    I have a spreadsheet set up as follows:


    Month Day Genre Sales

    Jan Sat Concert 1,500
    Feb Fri Play 700
    Feb Fri Lecture 200
    Feb Mon Musical 400
    Mar Fri Other 300

    In another sheet, I have a table with the following:

    Month Day Genre TotalSales
    (List) (List) (List)

    In the TotalSales cell, I would like to sum the total amount of sales based on the criteria I choose from the lists. For instance, if I choose Jan for the month, I want TotalSales to report 1,500. If I choose Fri for Day, I want it to report 1,000.

    But I also want to be able to choose Feb for Month, AND Fri for Day, leave the Genre list empty, and have TotalSales report 900. I can't seem to do this while leaving the Genre list cell empty. If I choose Play for Genre, it gives me 700. But leaving it blank gives me 0.

    My current Function:

    =SUMIFS('Events'!D:D,'Events'!A:A,A2,'Events'!B:B,B2,'Events'!C:C,C2)

    Am I correct in using the SUMIFS function, and do I just need to add something to it? Or is there another way to do this?
    Last edited by SCLisi; 09-25-2013 at 12:51 PM.

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    Re: SUMIFS with "AND/OR" (Ignoring Blank Criteria)

    Use some Wild Cards!

    =SUMIFS('Events'!D:D,'Events'!A:A,"*"&A2&"*",'Events'!B:B,"*"&B2&"*",'Events'!C:C,"*"&C2&"*")

    And you can do it!

    * is a Wild Card value, meaning anything before what we're looking for, and anything after. When we're looking for nothing, this will allow it to match everything.

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    Question Re: SUMIFS with "AND/OR" (Ignoring Blank Criteria)

    Exactly what I'm looking for! Having an issue though.

    =SUMIFS('Events'!D:D,'Events'!A:A,"*"&A2&"*",'Events'!B:B,"*"&B2&"*")
    >> Works great, does exactly what I need

    =SUMIFS('Events'!D:D,'Events'!A:A,"*"&A2&"*",'Events'!B:B,"*"&B2&"*",'Events'!C:C,"*"&C2&"*")
    >> Always returns a value of 0

    Syntax looks good and I've typed it and retyped it a dozen times -- also copy/pasted and changed the cell references. No matter what I choose in the drop down lists, if the function is longer than my first example above, it returns a value of 0. Any idea why this might be?

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    Re: SUMIFS with "AND/OR" (Ignoring Blank Criteria)

    Syntax looks good and I've typed it and retyped it a dozen times -- also copy/pasted and changed the cell references. No matter what I choose in the drop down lists, if the function is longer than my first example above, it returns a value of 0. Any idea why this might be?
    Maybe there are no rows which meet all 3 criteria?
    Life's a spreadsheet, Excel!
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    Question Re: SUMIFS with "AND/OR" (Ignoring Blank Criteria)

    There are multiple rows that meet all three criteria for many different combinations. No matter what, I get a result of 0 if I have 3 or more criteria in the function.

    Even leaving all the dropdowns blank (would should return ALL sales, correct?) shows a result of 0.

    EDIT::

    The third column (C) in my actual workbook is a number (in this case, the year, of which I have 5). Does this make a difference? If I skip that column and put the next column as the third criteria, it works fine.
    Last edited by SCLisi; 09-25-2013 at 02:37 PM.

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    Re: SUMIFS with "AND/OR" (Ignoring Blank Criteria)

    Quote Originally Posted by SCLisi View Post

    EDIT::

    The third column (C) in my actual workbook is a number (in this case, the year, of which I have 5). Does this make a difference? If I skip that column and put the next column as the third criteria, it works fine.
    Wildcards don't work on numbers.

    Try it without the wildcard on column C:

    =SUMIFS('Events'!D:D,'Events'!A:A,"*"&A2&"*",'Events'!B:B,"*"&B2&"*",'Events'!C:C,C2)
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    Re: SUMIFS with "AND/OR" (Ignoring Blank Criteria)

    If you are able to provide a sample of your work or a reasonable recreation, we can assist you in identifying any discepancies in your data.

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    Re: SUMIFS with "AND/OR" (Ignoring Blank Criteria)

    I took out the wildcards for column C and I still get a result of 0, even if I choose a year in the drop down list.

    EDIT::

    I'll throw together a sample.

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    Re: SUMIFS with "AND/OR" (Ignoring Blank Criteria)

    Here's a chopped up example of my workbook.

    https://dl.dropboxusercontent.com/u/...readsheet.xlsx

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    Re: SUMIFS with "AND/OR" (Ignoring Blank Criteria)

    Which formula do you need help with?

    The one in H2 seems to work.

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    Re: SUMIFS with "AND/OR" (Ignoring Blank Criteria)

    You're right, my mistake, if I select a year, it works. My issue is, without selecting a year, it returns a value of 0. Is there a way to return total sales for everything, like the rest of the criteria, without using wildcards?

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    Re: SUMIFS with "AND/OR" (Ignoring Blank Criteria)

    Try

    =SUMIFS('Events'!D:D,'Events'!A:A,"*"&A2&"*",'Events'!B:B,"*"&B2&"*",'Events'!C:C,IF(C2="","*",C2))

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    Re: SUMIFS with "AND/OR" (Ignoring Blank Criteria)

    Quote Originally Posted by Ace_XL View Post
    Try

    =SUMIFS('Events'!D:D,'Events'!A:A,"*"&A2&"*",'Events'!B:B,"*"&B2&"*",'Events'!C:C,IF(C2="","*",C2))
    I tried this and it didn't give me the correct total (12,630), it gave me 11,152...?

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    Re: SUMIFS with "AND/OR" (Ignoring Blank Criteria)

    Is the data in your posted sample file typical of your real data?

    The reason I ask is that I don't see any need for the use of wildcards in the formulas.

    You use wildcards when you want to evaluate if a substring is part of a larger string. None of your data seems to need that type of evaluation.

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    Re: SUMIFS with "AND/OR" (Ignoring Blank Criteria)

    If I take the wild cards out, I can't leave the drop down lists blank or I get a 0 value, as explained above. Only with the wildcards can I leave a drop down blank and return all results for calculation.

    EDIT::

    Yes, the data is exactly like my real data, only fewer rows and some removed columns.
    Last edited by SCLisi; 09-26-2013 at 09:56 AM.

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    Re: SUMIFS with "AND/OR" (Ignoring Blank Criteria)

    If there are no selections made then there are no criteria to evaluate and a result of 0 should be expected. What's wrong with a result of 0 when there are no criteria to evaluate?

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