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How to tally individual numbers from throughout workbook into a single sheet

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    How to tally individual numbers from throughout workbook into a single sheet

    Hello everyone. I'm brand new here and also very mediocre at using Excel. In my job Excel is used more for data entry and tracking to pass along a detailed record to our customers. I'll try to explain what I'm working with.

    The workbook I use is comprised of several hundred sheets. Each sheet represents a piping spool, a unit of fabrication that correlates to an individual isometric drawing that our pipefitters build to. In column B we have weld letters A- Z or A- BB, rows 9 through 34. In column C and D we list the welding process used to make the weld and in column E we list the welder ID number. In column J we list what type of testing is required either LP or XR followed by the size of pipe if it is an xray (XR).

    What I am missing is a formula or code to tally how many welds recorded through the entire workbook are made per each welder ID. For instance, how many welds did 33 make? and how many did 12 make? Further compounding my problem is that I need to exclude any welds that are NOT xray, so if column J says that 33 made a XR 3" I want to count it, but if it says LP SW or LP O-LET I want it omitted in one of the counts. So I'm looking for a way to count total number of welds for each welder ID, and then also count total number of welds for each welder ID excluding the LP tested ones.

    I also need a report on how many total welds are to be made throughout the entire workbook. Since column B always shows welds A-BB regardless of whether it is a weld or not, the number I welds can't come from there. I'm assuming the best way to count the welds is to count the total number of filled cells throughout the workbook in column J, rows 9 through 34.

    Is this possible? I know excel can perform incredibly complex tasks but I have no idea where to begin. This whole project was dumped on me at the last minute and I can't find out how to do this properly. To do this manually would take approximately 100-120 hours and that's unacceptable to my superiors.

    I apologize in advance for any forum etiquette I may not be following. I haven't had a chance to browse this site or many others. Like I said, all this was dumped on me last minute and I'm already running out of time.
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    Re: How to tally individual numbers from throughout workbook into a single sheet

    Hi and welcome to the forum.

    This isn't going to be easy since your data is not in an easily analysable format.
    Whoever designed the system has made the same mistake I see time and time again and have confused the tasks of capturing data and reporting on that data. the two require quite different layouts. If you get the database layout right in the first place then reporting from it is then a piece of cake.

    If you are able to influence the design/layout going forward then you should ensure all data is captured on a single sheet in a regular two dimensional table.
    Use your existing layout but add additional columns to hold the text that you currently use for the sheet name, and probably columns for Job# and the other 4 pieces of information you hold in J4:J7

    At the moment the only thing I can think of is a macro to trawl through all the sheets and total the information you need. Given the number of sheets and possible confusing data like you have in E11 on C-1019...though, that is a non trivial task.

    Maybe someone else can come up with something else and if so I'll be interested to hear
    Richard Buttrey

    RIP - d. 06/10/2022

    If any of the responses have helped then please consider rating them by clicking the small star icon below the post.

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