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Auto-Filling Data from extensive lists

  1. #1
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    Auto-Filling Data from extensive lists

    Hello all,

    I've recently been given the task of inputting data from a large list into a sort-of master sheet. Currently, the only solution anyone has is to manually enter each number, but I find it hard to believe that there's no way to make Excel do this for us. Unfortunately, I'm no expert. Any help would be greatly appreciated.

    A vague example of our master sheet would be as follows:

    1
    2
    4
    5
    6
    7
    8
    9
    11
    12
    13
    14
    15
    16
    18
    19
    20

    We are given data that corresponds to the master as such:

    1 1345
    2 563
    4 435
    5 6
    8 456
    11 456
    15 2
    16 45
    18 5234625
    19 2436
    20 456

    What I want the final product to be:

    1 1345
    2 563
    4 435
    5 6
    6
    7
    8 456
    9
    11 456
    12
    13
    14
    15 2
    16 45
    18 5234625
    19 2436
    20 456

    We can't simply remove row "7" for example, even though there's no data currently, because on a different day there may be data in that row. As well, the master is far from a full list of numbers. They're actually all codes that are numerically sorted, but far from sequential, which is why a few row numbers were skipped in the example.
    Also, the actual lists we're working with are about 50x larger, or more. I've experimented with logical if/then formulas, but was only able to populate one cell. When I tried to fill the formula down to subsequent cells, all it gave me was "FALSE."

    I apologize if this is a little on the basic side, but I've tried searching the webs to no avail. Thanks in advance for any help I can get!
    Last edited by siralexduke; 03-04-2015 at 03:47 AM.

  2. #2
    Forum Guru TMS's Avatar
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    Re: Auto-Filling Data from extensive lists

    You could use VLOOKUP to extract the information from the Data Tables provided they all have a common key field to the left of the data. Or you could use INDEX/MATCH.

    Regards, TMS
    Trevor Shuttleworth - Retired Excel/VBA Consultant

    I dream of a better world where chickens can cross the road without having their motives questioned

    'Being unapologetic means never having to say you're sorry' John Cooper Clarke


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    Re: Auto-Filling Data from extensive lists

    That was amazing. I'm excited to give VLOOKUP a try tomorrow, however, I tried to find a way to get rid of the #N/A error where the values are blank. Obviously, I can manually do it, but if I try adding an IF or IFERROR to the formula, it says there are too many arguments. What's the best way to make those cells stay blank?

    The formula would be as follows:

    =VLOOKUP(A1,[Workbook3]Sheet1!$A$1:$B$11,2,FALSE)
    ^returning the #N/A error

    =IFERROR(B1,"",(VLOOKUP(A1,[Workbook3]Sheet1!$A$1:$B$11,2,FALSE)))
    ^"Too many arguments"

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    Re: Auto-Filling Data from extensive lists

    =iferror(VLOOKUP(A1,[Workbook3]Sheet1!$A$1:$B$11,2,FALSE),"")
    I think people forget the word "THANK YOU!!!!" Do you still know it???

    There is a little star ( ADD REPUTATION ) below those person who helped you. Click it to say your "PRIVATE APPRECIATION TO THEIR EFFORT ON THEIR CONTRIBUTIONS "

    Regards,
    Vladimir

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    Re: Auto-Filling Data from extensive lists

    Rep to both of you guys. I know the questions were pretty basic; I have a lot to learn, but thank you so much, especially for the rapid responses.

  6. #6
    Forum Guru TMS's Avatar
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    Re: Auto-Filling Data from extensive lists

    You're welcome. Thanks for the rep.

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