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Automatic Link Updates

  1. #1
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    Automatic Link Updates

    Hi,

    I have created 2 workbooks, one is a master, and one is a template that there will be many iterations of. Both share information with each other using linked cells. If employee names change on the master it updates the templates, if the template hours change, it updates on the master. If I have both sheets opened on my own computer at the same time, the links will automatically update in real time without me having to manually check the sources and update them. If the workbooks are open on different computers, it will only update on opening of that workbook. I have written a VBA script that, with one button click, updates all links in the workbook but only if the linked workbook was changed, then saved. This is okay however I really would like this to update in real time when the workbooks are open on different computers, just as if I was working on it in real time on my computer. Is there a way to do this? I have done some research and have not found a solid answer.

    Thank you for your time!

  2. #2
    Valued Forum Contributor natefarm's Avatar
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    Re: Automatic Link Updates

    Are these shared workbooks? I don't see how you could do what you're doing without it, unless everyone but the 1st person has their workbook open read-only, in which case they'd need to close and reopen the workbook to get someone else's updates. Look into shared workbooks if you haven't already.
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    Re: Automatic Link Updates

    Well I haven't looked into shared books yet. Basically one person will be managing the master and each Project Manager will be managing a few of the template sheets. The master schedule, I would like to update when a PM makes a change. After doing some research into it, it seems macros do not work on a shared workbook. Is this true? I tried to share it and play a bit with it but no luck. This is a macro heavy workbook so this is not an option. Not sure if there is a work around yet.

    Any suggestions?

    Thanks!

  4. #4
    Valued Forum Contributor natefarm's Avatar
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    Re: Automatic Link Updates

    Macros do work. It's just that you can't edit a macro while the workbook is shared. You would need to create and test your macros first before sharing.

    I don't know otherwise how you would update data in a workbook that someone else has open and allow them to immediately see it. Maybe you should consider and Access database. That would provide immediate updating to all users. That may not apply to your needs though.

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    Re: Automatic Link Updates

    Yeah I read a bit since my last post. Some of the macros do work however some do not. And you can't trouble shoot it easily since it is not editable haha. I'm kind of at a loss why it would work when WS is not enabled then when it is it just breaks. Correct me if I'm wrong, but this would still not be 100% immediate correct? Based on the settings, I have update every 5 mins minimum or at every save. This is kind of similar to the current situation I believe. I think a database might be a better option in general but not for our application unfortunately.

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