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invoices receiving balance amount on post dated chq issue

  1. #1
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    invoices receiving balance amount on post dated chq issue

    HI all,
    i am working in invoices balances of customers. we are providing goods on credit. after some time customer give a chq# post dated ( means mention on specific date not before present the bank prior to this date) of any bank and i have to adjust customer receiving amount. i have two sheet one is invoices receiving amount and other is customer chq# detail. when customer give us chq# then specific date amount will be adjusted. please see the file attached for your understanding. i also filter that one to easy for you. if you have any problem please ask me.
    Thanks.
    Attached Files Attached Files

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    Re: invoices receiving balance amount on post dated chq issue

    I have add one sheet3.
    "A2" =today()
    "B2" Unique name from sheet1
    Formula: copy to clipboard
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    Ensure by pressing ctrl+shift+enter
    "C2" Invoice amount till date
    Formula: copy to clipboard
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    "D2" Payment receipt till date
    Formula: copy to clipboard
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    "E2" Post Date Cheque
    Formula: copy to clipboard
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    "F2" Balance till date =sum(c2-d2)
    "G2" Total Invoice Amount
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    "H2" Next Balance After deduction : =sum(g2-d2)

    In sheet1 "I3"
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    In sheet2 "J3"
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    Change range if data row added.
    Refer attach file.
    Hope this will help you.
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    atul


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    Re: invoices receiving balance amount on post dated chq issue

    Hi Avk,
    Thanks for the reply, i am confused your working because result is not as my wish. i do so many changes in my original to understand my point on easy way. please focus one customer then go to other. i calculate sheet2 working till 2-15-2019 mac corporation when i got chq. focus on chq date received. in sheet1 red highlight cells ignore because 2-15-2019 is last date of issuance to mac corporation and same day we received chq so i have to adjust invoices based on chq amount on FIFO method.
    stop at 2-15-2019 and calculate 55000 amount received from mac corporation first then goto next date. if you want to remove red highlighted rows so you can do it.
    see my calculation sheet2 red border calculation.
    after doing this we goto next customer and next chq for the same customer.
    i hope you can understand my point. if you have more information about this please ask me. i will be glad.

    see my new file.

    i also filter mac corporation

    Thanks
    Attached Files Attached Files

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    Re: invoices receiving balance amount on post dated chq issue

    Hi Avk,
    any help?

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    Re: invoices receiving balance amount on post dated chq issue

    Look my file sheet3
    Column "C" calculate base on today date [column "A"] which is invoice amount till date, sum from sheet1
    Column "D" calculate payment receive till date [calculate from sheet2]
    Column "E" post date cheque amount.
    Column "F" balance till date. [Invoice Amount Till Date - Payment Receipt Till Date]
    Column "G" Total invoice amount.
    Column "H" Next balance
    For example customer Mac Corporation
    As per sheet1 total amount 1,69,640/-
    Today is 2 May 2019 : Till this date total amount is 1,59,220/-
    Payment receive till date 1,05,000/-
    Column "H" Next balance Total invoice Amount 1,69,640/- less payment receipt till date 1,05,000/- mean 64,640/-
    In sheet1 showing Balace Amount after deduction of Chq# i.e. 64,640/-
    Hope matter is clear.

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    Re: invoices receiving balance amount on post dated chq issue

    Hi Avk,
    i got it your point, thanks
    i would like to highlight RED color on those invoices which were adjusted by chq amount because i have to make aging report after this invoices but there is a problem Mac Corporation chq amount 55000 adjusted invoices FIFO method. the invoices 11122 is partial adjust of this amount. see the snap. can you please do it by conditional formatting RED color. same condition applies for other parties.
    second if you have any other idea for this so you can do it because formula and Pivot Table not apply at color based cell to calculate partial invoices amount. data is too big.
    Thanks
    file is attached.
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    Re: invoices receiving balance amount on post dated chq issue

    Hi Avk,
    how i can do it with conditional formatting RED color invoices but last invoice - 11122 will be partial. is it possible to change this any other color for partial last invoice?
    Thanks.

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    Re: invoices receiving balance amount on post dated chq issue

    Hi Avk,
    there is no any possibility?

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    Re: invoices receiving balance amount on post dated chq issue

    Try the following:
    1. Select C3:H42
    2. Formula for red fill: =AND($I3<>"",$J3="")
    3. Formula for amber fill: =AND($I3<>"",$J3<>"")
    Let us know if you have any questions.
    Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query.

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    Re: invoices receiving balance amount on post dated chq issue

    Hi JeteMC,
    Thanks for the reply,
    kindly do not consider column I and J sheet1 because its a manual working for understanding which invoice will be partial on the amount of 55000 Mac Corporation. when i delete value on column I and J then conditional working will not work. please consider working to understand what i want. invoice 11122 will be partial invoice after adjustment of 55000 cheq received from Mac corporation. so i want it highlight with different color for partial invoices. same condition applies for other parties.
    new file is attached.

    Thanks.
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    Re: invoices receiving balance amount on post dated chq issue

    This proposal sets up helper columns, which may be moved and/or hidden for aesthetic purposes, in columns P:R.
    P1:R1 are populated with the names of the parties.
    P2:R2 are populated using: =SUMIFS(tbl_Receipts[[Amount]:[Amount]],tbl_Receipts[[Party Name Collection]:[Party Name Collection]],P$1)
    Note that tbl_Receipts is the range A2:G5 on sheet2
    P3:R42 are populated using:
    Formula: copy to clipboard
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    The formula for the red conditional formatting is: =$H3=INDEX($P3:$R3,MATCH($C3,$P$1:$R$1,0))
    The formula for the amber conditional formatting is: =AND($H3>INDEX($P3:$R3,MATCH($C3,$P$1:$R$1,0)),INDEX($P3:$R3,MATCH($C3,$P$1:$R$1,0))>0)
    Let us know if you have any questions.
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    Re: invoices receiving balance amount on post dated chq issue

    Hi JeteMC,
    Thanks for the reply,
    You are really a champion, its like a big cheer, Thanks Boss. You did it.
    Can you please tell me one more thing, please see the column I,J,K,L where mention Chq # and Bank Name. I want copy both till the last transaction record of chq amount of party. Kindly tell me how to handle last invoice 11131 where is partial of Mac corporation chq no 333301 and MEEZAN BANK amount of 72000 then next chq will adjust full of this invoice dated on received 4-3-2019 amount of 70000. I need mention both chq number and bank name. Is it possible by same column or need to create one column for this? Please see the update file.
    When you delete amount chq # 999901 you can understand my point easily.
    Same condition apply for other parties.
    Thanks a lot,
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    Re: invoices receiving balance amount on post dated chq issue

    This is as close as I can come to what you want. The checks that are used to complete the payment of an invoice are in column I, with the corresponding bank in column J. If a check partially completes paying for an invoice that check is listed in column K, with the corresponding bank in column L.
    This proposal employs three helper columns plus an additional helper for each party, all of which may be moved and/or hidden for aesthetic purposes.
    The helpers that keep a running total for each party (S, U and W) are populated using: =IF(R3="","",SUM(R$3:R3))
    The helper in column M is populated using: =INDEX(C2:C$3,AGGREGATE(14,6,(ROW(C2:C$3)-ROW(C$2))/(C2:C$3=C3),1))
    The helper in column N is populated using: =INDEX(S2:W$3,AGGREGATE(14,6,(ROW(C2:C$3)-ROW(C$2))/(C2:C$3=C3),1),MATCH(M3&" total",S$1:W$1,0))
    The helper in column O is populated using: =INDEX(S3:W3,MATCH(C3&" total",S$1:W$1,0))
    Columns I and J are populated using formulas similar to*:
    Formula: copy to clipboard
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    Columns K and L are populated using formulas similar to^:
    Formula: copy to clipboard
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    *Check '# changed to Bank Name in column J
    ^ I2 is changed to J2 in column L
    Let us know if you have any questions.
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    Re: invoices receiving balance amount on post dated chq issue

    Hi JeteMC,
    Thank for the reply,
    There is a little bit problem for partial invoice, please see the last transection of partial invoice Mac Corporation invoice # 11134 show national bank, its mean its partial, again I received the chq # MCB 666601 amount 1100 then it is not showing next column sheet1 K36 and L36. Please put amount sheet2 1100 then check. When I put the amount 1500 then its show MCB. Why not show both bank name of every last partial invoice?
    Second, first put 1100 amount MCB bank in sheet2 then received next chq# 888801 UBL amount 500 then also not showing both bank of last partial invoice.
    I need to show every last partial invoice bank name of every client to see the how many bank involved for partial invoice to complete. Please see the invoice 11131 treatment.
    I hope you understand point, if you need more clarification so you ask me.
    Thanks again for the reply.
    Thanks.
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    Re: invoices receiving balance amount on post dated chq issue

    I believe that the following resolves the issue in post #14.
    Modify the formula in column K to read:
    Formula: copy to clipboard
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    Use the following formula for column L: =IF(K3="","",Q3)
    The formula for helper columns P:Q is: =INDEX(I$2:I2,AGGREGATE(14,6,(ROW($A$2:$A2)-ROW($A$1))/($C$2:$C2=$C3),1))
    Let us know if you have any questions.
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    Re: invoices receiving balance amount on post dated chq issue

    Hi JeteMC,
    you are great, you did it, welcome my boss,
    Thanks a lot,
    kindly mention last thing that, i want to show more than two bank show for partial invoice so kindly tell me i just copy the formula column K and L then paste it into M,N,O P column or you need to change this any where of formula? please see the last transaction of Mac corporation.
    please see the file.
    Thanks.
    Attached Files Attached Files

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    Re: invoices receiving balance amount on post dated chq issue

    For column M:
    Formula: copy to clipboard
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    Note that the formula for column O is the same except that the Kth value of the AGGREGATE function is 3
    For column N:
    Formula: copy to clipboard
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    Note that the formula for column P is the same except that the Kth value of the AGGREGATE function is 3
    Let us know if you have any questions.
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    Re: invoices receiving balance amount on post dated chq issue

    Hi Boss,
    Thanks for the reply,
    But again you can see the last transaction which i mention on my update file new bank Name TTR is not showing column O42 and P42 for mac corporation. kindly tell me why this not showing?
    Thanks,
    please see the file.
    Attached Files Attached Files

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    Re: invoices receiving balance amount on post dated chq issue

    The formula in cell G10 on Sheet2 has become incorrect: =SUMIFS(F$3:F11,C$3:C11,C10)
    When cell G9 is selected and the fill handle is double clicked the formula in cell G10 will show: =SUMIFS(F$3:F10,C$3:C10,C10)
    At this point four banks are shown in row 42 on Sheet 1.
    Let us know if you have any questions.

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    Re: invoices receiving balance amount on post dated chq issue

    Hi JeteMC,
    Great Work Boss,
    You are really a master of excel. its like a big cheer.
    Thanks a lot.

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    Re: invoices receiving balance amount on post dated chq issue

    You're Welcome. Thank You for the feedback and for marking the thread as 'Solved'. I hope that you have a blessed day.

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