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Data Extract from Multiple sheets with indirect index match function

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    Data Extract from Multiple sheets with indirect index match function

    Previously, I was asking for suggestions - now looking for ways to improve what I have created. It's basic but It does work, but each week there are things that must be copy/pasted - "Previous AVG & Previous HDCP." I would like to use "last week's AVG/HDCP" on this weeks "scores/games." Instead of having a spreadsheet for all possible matches, is it possible to somehow create a "weekly report" by selecting the two team numbers. Any other suggestion/help would be greatly appreciated.
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    Last edited by Pepe Le Mokko; 05-24-2019 at 11:41 AM.

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    Re: Wii Bowling League for Senior Center

    New title more descriptive.
    Last edited by Pepe Le Mokko; 05-24-2019 at 11:42 AM.

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    Re: Wii Bowling League for Senior Center

    Accordingly to your file, i suggest title as :
    "Data Extract from Multiple sheets with indirect index match function"


    atul


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    Re: Wii Bowling League for Senior Center

    Thanks for three the comments about renaming “my thread” The last one, did give me an idea of what I’m looking for in my original question (Data Extract from Multiple sheets with indirect index match function”). As a basic user of MS Excel, I have never heard of “Data Extract” or “Indirect Index,” so how could I have used those words in MY THREAD. Thought this forum was for MS EXCEL “beginners” to get help, no experts who run into problems. Therefore, at the age of 80 and time is a concern, please remove my query and my login “ELCOYOTE” from this forum! BYE!

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    Re: Wii Bowling League for Senior Center

    Hi
    sorry you feel that way.
    No one expects such a detailed title as avk provided, but a succinct description of what you are trying to do. ( Google search like)
    This helps getting faster responses ( members usually look at titles first) and facilitates searching for other members or even visitors.
    Suppose only members interested in bowling open your thread....
    I will change the title to what avk suggested and hope you will change your mind
    As for the rest, it is up to you to pursue or not
    Cheers

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    Re: Data Extract from Multiple sheets with indirect index match function

    @Elcoyote: Bear with us a little bit longer. I think it's great that you are taking this on! I have been looking at your provided data and may have some thoughts - I need to do further work though.

    Meanwhile you do need to make an update to the thread title per the moderator's request before I or anyone else is allowed to post any help.

    There is no need for the title to assume the use of particular functions. Here's another title suggestion: "Record Wii bowling league match scores and provide summary results and standings"

    You do need to change the title before any further help can be provided. Do it and then we'll see if what I suggest above for a title passes muster with the moderators. Once the moderators approve then people here can dive in and help further.

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    Re: Data Extract from Multiple sheets with indirect index match function

    @Geoff
    I changed the title already. You can have a go at it whenever you feel like it

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    Re: Data Extract from Multiple sheets with indirect index match function

    @Elcoyote: OK - I didn't see Pepe's comment before posting the above. Confirm you're still with us and I (and I'm sure others) will continue looking at your file.

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    Re: Data Extract from Multiple sheets with indirect index match function

    Quote Originally Posted by Pepe Le Mokko View Post
    @Geoff
    I changed the title already. You can have a go at it whenever you feel like it
    Thanks Pepe

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    Re: Data Extract from Multiple sheets with indirect index match function

    @Elcoyote: OK, here for starters is a formula to calculate the previous week averages:
    It's long but it's really just very similar to the A4:D7 formulas three times over. I did change the row references from absolute to relative so that the formula can be copied down from row 4 to row 7 without change. So the formula in F4 copied down to F7 is:
    Formula: copy to clipboard
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    This yields the same values as your manually entered numbers.

    Let me know if this works for you.

    I will look now at automating the "Previous Handicap" column - that looks to be a little harder!

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    Re: Data Extract from Multiple sheets with indirect index match function

    Actually "previous handicap" isn't so bad. In G4 and copied down to G7:
    Formula: copy to clipboard
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    This yields the same results as your manually entered numbers.

    Let me know if this works for you.

    Next I will think about your request to eliminate the match-by-match worksheets. This could be a fair amount of work, so please confirm you are still monitoring this thread before I go too far.
    Last edited by GeoffW283; 05-24-2019 at 01:30 PM.

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    Re: Data Extract from Multiple sheets with indirect index match function

    I have some modify your data structure.
    See calculation & summary sheet.
    In calculation sheet : Using indirect index match function as per sheet name data extract.
    In summary sheet : You need to change in "A1" & "A9" with data validation.
    Attached Files Attached Files

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    Re: Data Extract from Multiple sheets with indirect index match function

    Thank You, all! The understanding and help this forum has provided, has made me to reconsider and re-enter the building/forum. Special thanks to "Pepe Le Mokko, AVK and GeoffW283 for their involvement and putting up with this old man. Looks like I'm need to do some real reading/learning. Thxs again!

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    Re: Data Extract from Multiple sheets with indirect index match function

    Glad you are with us again! Take a look at what has been provided so far and let us know if you have further questions.

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    Re: Data Extract from Multiple sheets with indirect index match function

    Have looked at your suggested changes and they look great. In the "calculation sheet" for Team 2, there is a minor error with the row reference - but I can correct that! Have been reading about "Indexing and Matching" it appears the way to go, instead of "V or HLOOKUP." Would you mind explaining something: (1) How/where did you renamed my Team sheets to P1, P2, etc. (2) In your formula, you reference "H:H," where are they? And (3) you created a column in the "Calculation" sheet with "Team1, Team2, etc." Must believe you will somehow arrange that by selecting 2 teams, their scores/results will be displayed and the "Summary" will be updated so that I can print them out. Thanks Again!

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    Re: Data Extract from Multiple sheets with indirect index match function

    Your questions relate to AVK's proposed solution, but, pending his response, I'll try my best to answer your questions.

    The numbers below map to your numbered questions.

    1. There is no renaming of the team worksheets. I think you are referring to cells like P2 and P3 on the "Calculation" worksheet. P2 has the formula: =INDEX(INDIRECT(P$1&"!H:H"),0). This formula is using the indirect() function to address the TEAM2 worksheet. Specifically it is getting the worksheet name from cell P1 which contains "TEAM2". Look up the help on indirect() for further info. It is important therefore that cell P1 exactly matches your worksheet name. This complexity could be eliminated by a more drastic re-arrangement of your data - I may look into this but it will take me a while.
    2. H:H refers to column H in its entirety, so following on from (1) above INDIRECT(P$1&"!H:H") evaluates to TEAM2!H:H, so the P2 formula becomes: index(TEAM2!H:H, 0). Now there's a final obscurity. The second parameter supplied to index() usually specifies which element of the array supplied as the first parameter to index() is to be used, so for P2 we could have said: =INDEX(INDIRECT(P$1&"!H:H"),2). For P3 =INDEX(INDIRECT(P$1&"!H:H"),3) and so on. In this case the second parameter to index() is a special case of zero which means that index() returns the entire array specified in the first parameter. The motivation is to allow the formula in P2 to be copied down to P5 without change - always a good thing to do for ease of maintenance. I think in this case though AVK could have simplified the P2 formula to: =INDIRECT(P$1&"!H:H"). That looks to me like it achieves the same result.
    3. I think AVK's "Calculation" worksheet is an intermediate calculation that you can disregard. On the "Summary" worksheet click on Cell A1. That will give you a dropdown list allowing you to select a particular team. Cell A9 similarly allows a second team to be picked. The rest of the tables on the "Summary" worksheet are updated with the appropriate values for the selected teams. If you go back to the "Calculations" worksheet you will see that those values have been updated according to the teams selected on the "Summary" worksheet. I'm not sure why the "Calculations" and "Summary" worksheets can't be consolidated into one worksheet. Maybe AVK can clarify!


    Final thought for now: take a look at how AVG and HDCP are calculated on the "Calculation" worksheet. Shouldn't they be the values that were in effect on the date that this particular match was played? If so then I don't think that's what is happening now (this is also different to the formulas that I provided in posts #10 and #11 which computed the AVG and HDCP for the previous match played - which is not the same as the previous match played against a particular team.

    AVK: If I have gone astray or missed some key points then please correct me.

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    Re: Data Extract from Multiple sheets with indirect index match function

    Dear Geoffw : You are clear all points.
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    Not any particular, thst is only provide two different way.

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    Re: Data Extract from Multiple sheets with indirect index match function

    I'm starting to understand what is happening - P1 & HH are somewhat an "Invisible notbooks" that can retrieve/record from multi-spreadsheets and pass info on to another workbook! Referencing my using the previous weeks average, something I made up to punish bowers. However, I will wait until the bowler has bowled at least 5 or 6 games to establish their up-to-dated average. Meaning going back to redo all scores/results. I have each bowlers average from 2018 so no problem for us; but other centers will probably have to use the 5/6 game to get their current average.
    Still Learning................Thx!!!!

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    Re: Data Extract from Multiple sheets with indirect index match function

    There is nothing special about P1 itself. It's just a regular cell. It can contain TEAM1 or TEAM2 or TEAM3 etc. H:H is a range representing all of column-H. The syntax to refer directly to, say, column H of worksheet TEAM2 would simply be TEAM2!H:H The trouble is that for your application the P2 formula can't use this kind of direct reference because which worksheet to refer to is unknown until you the user specify which team you are interested in seeing (via Summary!A1 and Summary!A9). Hence the use of the indirect() function. So for P2 you have: INDIRECT(P$1&"!H:H"). P$1 evaluates to whichever team you have selected via the Summary worksheet, say, TEAM1. "&" is the concatenation operator, "!H:H" is just a string and so the reference becomes: TEAM1!H:H
    So in fact it's the indirect() function that is doing the "magic" to create a dynamic reference!

    It sounds like you have the averaging/handicapping under control for now. Do you have any more specific questions at this point? If so then let us know, if not then possibly at this point you should mark this thread as solved and then come back to us if you encounter new issues.
    Geoff

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    Re: Data Extract from Multiple sheets with indirect index match function

    Thanks again for all the help! Especially - AVK, Pepe Le Mokko and GeoffW283.......ElCoyote is happy!

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