Need suggestion on collating information using excel

[jackfood]

Hi guys,

i would like suggestion on what is the best way.

The list has 5000+ staffs, with 50+ departments

1) Department Heads need to verify individual staff of their access.
2) Individual department should not see staffs that is not from their department
3) One excel file is used to send out for all department to fill up and collate.
4) this excel file can be upload to sharepoint for them to fill up by a given URL.
5) The department should only see the department staffs, AND also those who have access to their department but not their staffs.
e.g. for "A", i should see staff no. 1,2,3,4, and 12. But not others.

What is the best method so that i did not need to separate their department into different tabs/excels, at the same time, not able for them to see other departments details?
So that when all departments has input, i can just unlock / unhide and the collated list is completed, without combining individual tabs / excel again from various department.

Sample as below

[alansidman]

1. Are you still using XL2003? If you are using a later version, please update your profile as newer versions offer more options for a solution.
2. We cannot manipulate data in a picture. Please read the banner at the top of this page.

[jackfood]

1. Are you still using XL2003? If you are using a later version, please update your profile as newer versions offer more options for a solution.
2. We cannot manipulate data in a picture. Please read the banner at the top of this page.

Thank you for the advise. Edited.

[alansidman]

Here is an option that may or may not work for you. After filtering for each department, you can determine how to send out.

I have built a parameter query in Power Query. Insert the Department you wish to have filtered out in the small drop box to the left of the command button. Click on the Command Button and it will bring the filtered results.

Power Query is a free AddIn for Excel 2010 and 2013, and is built-in functionality from Excel 2016 onwards (where it is referred to as "Get & Transform Data").

It is a powerful yet simple way of getting, changing and using data from a broad variety of sources, creating steps which may be easily repeated and refreshed. I strongly recommend learning how to use Power Query - it's among the most powerful functionalities of Excel.

- Follow this link to learn how to install Power Query in Excel 2010 / 2013.

- Follow this link for an introduction to Power Query functionality.

- Follow this link for a video which demonstrates how to use Power Query code provided.

[jackfood]

Thanks for the sample. I did not know there is such thing (power Query). It does what i intended to do. I guess i have to relearn excel again.

[alansidman]

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