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How to format resource utilisation?

  1. #1
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    Question How to format resource utilisation?

    I have a spread sheet that has is for resource utilization on projects.

    It has a column for projects, employee names associated to the projects and start/end dates.

    The goal is to show if people have been allocated to a project at all times and try not to overlap.

    So far I've marked the weeks where people are on projects as green using conditional formatting. However how can i mark the weeks where the the person is not on a project as red?

    I've created 2 spreadsheets which I think are good and interactive but It's hard to fit what I'm thinking in.

    Anyone have ideas?

    Thanks in advance
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    Re: How to format resource utilisation?

    one way would be to select the range, and change the colour of all the cells to red, then let conditional formatting change to other colours when conditions are met.

    another way may be to do =NOT(green_formula), and then positioning it in the list to suit your company.

    these options depend on what you consider to be "not on a project", because there are 7 days in a week and you havent said what happens when their dates fall within the middle of a week.. are they on or off?

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    Re: How to format resource utilisation?

    that is a good idea, however, when highlighting everything red, it does not take into consideration if the person is on another project. For example see attachment - Name 4 - It shows red for Project B and C even though Name 4 is on at least 1 project during the time frame.


    I would like it to show red if the Name is not on any other project listed in the spreadsheet.

    Also the projects are assumed to finish at the end of the week (Sunday) and start at the beginning (Monday) so i dont think that's an issue


    See attached correct and not correct for example
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    Last edited by acechapo95; 12-14-2021 at 07:42 AM.

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    Re: How to format resource utilisation?

    Not sure that I understand what is lacking from the CM correct file.
    Perhaps cells O14:O15 should not be red because O14 should be green.
    If that is the case then try the following modification to the green CF rule: =AND($C14<=H$13,$D14>G$13)
    Let us know if you have any questions.
    Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query.

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