Lookup Access Data in Excel

[ianwebb1982]

Good morning

I have a large spreadsheet containing data that is taking ages to load.

Would it be possible to store this data in Access and then lookup into Excel? I have created a sample and can pull the data into Excel in another sheet, but cannot see how I can lookup. Basically I am essentially trying to do a VLOOKUP or XLOOKUP from one field in Excel and pull the data from Access into a new cell

Thanks in advance

[alansidman]

Do your filtering/lookup in an Access query and export this to Excel

or

Link your Access Table or query to Power query and then apply a parameter to the Power Query. Post a sample Access DB with an explanation of what you wish to lookup and I will attempt to provide a workable solution.

To upload an Access DB, you will need to zip it. You will only need to provide 10-15 records in your DB.

[ianwebb1982]

Good afternoon Alan

I have uploaded the sample file.

The situation I have is that we have circa 300,000 TSI Codes in a spreadsheet linked to our stock code. When trying to work with this especially on the company hardware, it is almost unmnageable.

Ideally what I would like to do is beable to store this data away from Excel but if I had a list of stock codes pull in the TSI code. There will be other information too but this will be a massive start

Thanks

[alansidman]

I thought that you had an Access DB. The file you zipped does not appear to be an Access DB and I don't have software that is compatible to open this particular type of file.

[ianwebb1982]

My apologies Alan

This is the correct file

[Haluk]

You can use MS Query or VBA (ADO/SQL) if you don't have Power Query.

You can see the animation in the link below, where I've made a simple query to get records with "stockcode" equal to "0000-0005"

https://imgur.com/a/YVQqkDK

[alansidman]

In the attached zip file is the sample DB and an excel file that employs Power Query to grab the table and import to excel. In the excel file is a lookup table and command button to refresh the query when changes are made to the lookup. You can review the steps taken

Power Query is a free AddIn for Excel 2010 and 2013, and is built-in functionality from Excel 2016 onwards (where it is referred to as "Get & Transform Data").

It is a powerful yet simple way of getting, changing and using data from a broad variety of sources, creating steps which may be easily repeated and refreshed. I strongly recommend learning how to use Power Query - it's among the most powerful functionalities of Excel.

- Follow this link to learn how to install Power Query in Excel 2010 / 2013.

- Follow this link for an introduction to Power Query functionality.

- Follow this link for a video which demonstrates how to use Power Query code provided.

Watch this video on how to build a parameter query-->https://www.youtube.com/watch?v=gK2yBpiITvI

[ianwebb1982]

Thank you

I will look into it