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Summarizing data from multiple sheets without a pivot table as data is text

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    Summarizing data from multiple sheets without a pivot table as data is text

    Good afternoon,

    I have a spreadsheet which contains multiple sheets showing deployment/availability of vehicles on a daily and hourly basis as per the example sheet below.

    I would like to make a summary sheet which will give the availability for all vehicles from all the sheets on an hourly basis on a particular day (probably chosen by a filter) in a similar way to the summary example below. What I really want to do is make a pivot table, however of course, pivot tables do not allow text in their values fields

    Is there a relatively easy way to achieve this without a pivot? or is there an alternative to a pivot that allows text?

    Many thanks
    Attached Files Attached Files

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    Re: Summarizing data from multiple sheets without a pivot table as data is text

    Hi Linda,

    If you had the newer version of Excel that allows Power Query, you could pull in data from multiple sheets and combine it all together.
    https://trumpexcel.com/combine-multiple-worksheets/

    I don't know if 2016 has that newer tool available. If you have Excel 365 then update your profile as the version you have guides some of our answers.
    One test is worth a thousand opinions.
    Click the * Add Reputation below to say thanks.

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    Re: Summarizing data from multiple sheets without a pivot table as data is text

    In C8

    =INDEX(INDIRECT("'"&$A8&"'!$D$8:$AA$259"),MATCH($B$4,INDIRECT("'"&$A8&"'!$B$8:$B$259"),0),COLUMNS($A$1:A$1))

    "Summary" in same workbook as vehicle sheets
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    If that takes care of your original question, please select Thread Tools from the menu link above and mark this thread as SOLVED.

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    Re: Summarizing data from multiple sheets without a pivot table as data is text

    Hey Linda,

    When you say from "Multiple Sheets" the answer is different if the "Sheets" are different tabs in the same workbook or different workbooks/files. Power Query will pull data in from all those closed files. See:
    https://support.microsoft.com/en-us/...8-6a00041c90e4
    or
    https://chandoo.org/wp/combine-excel...g-power-query/

    Power query doesn't need VBA and is a bit easier to use and understand.

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    Re: Summarizing data from multiple sheets without a pivot table as data is text

    thank you for your messages. Power Query is something that I have long heard of but never used. I don't think that I have access to it in my version of excel...

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    Re: Summarizing data from multiple sheets without a pivot table as data is text

    this example looks great and like it works perfectly. Does one just change the date manually?

    thank you so much, i will go and try it in my main sheet

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    Re: Summarizing data from multiple sheets without a pivot table as data is text

    Changing Date in B4 will retrieve data for that date.

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    Re: Summarizing data from multiple sheets without a pivot table as data is text

    Thank you that is what i thought!

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    Re: Summarizing data from multiple sheets without a pivot table as data is text

    Quote Originally Posted by JohnTopley View Post
    In C8

    =INDEX(INDIRECT("'"&$A8&"'!$D$8:$AA$259"),MATCH($B$4,INDIRECT("'"&$A8&"'!$B$8:$B$259"),0),COLUMNS($A$1:A$1))

    "Summary" in same workbook as vehicle sheets
    Thank you John, this has worked perfectly! Very much appreciated.

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    Re: Summarizing data from multiple sheets without a pivot table as data is text

    You're very welcome,

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