+ Reply to Thread
Results 1 to 7 of 7

Help a newb....

  1. #1
    Registered User
    Join Date
    07-11-2006
    Posts
    4

    Help a newb....

    Sorry if this is the wrong forum, wasn't sure which would be best. I am trying to complete a spreadsheet for work, and am a complete excel rookie. I'd -really- appreciate some help. I'm sure these are basic questions for you guys/gals:

    We are tracking some metrics in a spreadsheet. In the cells where I have the scores, I would like to:
    1. Next to the actual score, have the percentage value of the score show as well. So if their score was 10 out of 20 (the 20 value is in a cell above as a numeric title, so can reference that), I want '50%' to show next to the 10 value. Maybe I need to create an extra column next to the scores? Or can it be shown in the same cell?

    2. If the score is below a certain value percentage, like 50, I'd like the cell to highlight red.

    Thanks!!!!!!!!!!!!!!!!!!!!

  2. #2
    Forum Contributor
    Join Date
    04-11-2005
    Location
    London
    Posts
    259
    I'm going to make some assumptions here.

    A1=10
    B1=20

    So to get the percentage, in C1 type "=A1/B1" and then click the % button on formatting toolbar at the top of the page.

    To get the cell to change colour, have a look at http://www.excelforum.com/showthread.php?t=560169
    Martin Short

  3. #3
    Registered User
    Join Date
    07-11-2006
    Posts
    4
    Quote Originally Posted by MartinShort
    I'm going to make some assumptions here.

    A1=10
    B1=20

    So to get the percentage, in C1 type "=A1/B1" and then click the % button on formatting toolbar at the top of the page.

    To get the cell to change colour, have a look at http://www.excelforum.com/showthread.php?t=560169
    Thanks for the reply.
    I do know how to calculate the percent, but was wondering if there was a way to show both the actual score, and the percent, in the same cell.
    So if the metric/test were out of 20, and they scored a 10, I'd want the cell to read:
    10 (50%)

    Is that possible?

    Thanks!

  4. #4
    Forum Contributor
    Join Date
    04-11-2005
    Location
    London
    Posts
    259
    Hmmm. Yes there is. Continuing from before, in D1 type

    Please Login or Register  to view this content.
    Then hide column C1

  5. #5
    Registered User
    Join Date
    07-11-2006
    Posts
    4
    When I use the conditional formatting for the color change, I get the drop down boxes, and choose:
    "Cell Value Is"
    "Less Than"

    And then for the formula, I try D4/2. I also tried $D$4/2.
    I'm basically trying to say if less than 50%. Neither works, it always comes back as true even if its not.

    To clarify, all of row '4' contains the possible scores for each task.
    Then going down the chart (rows 5 onward), you get the individual scores for each task. Like:

    Column D E F G H

    Row
    4 20 15 20 15 20

    5 12 10 8 7 17
    6 8 13 14 12 7
    7 16 12 13 11 9
    Last edited by gibson00; 07-11-2006 at 09:07 AM.

  6. #6
    Registered User
    Join Date
    07-11-2006
    Posts
    4
    OK, I can get the highlighting to work for a single cell, and possibly a single column, but I can't seem to highlight all the scores and insert one formula to handle them all, ASSUMING that all the scores are not out of 20, so they each need to reference their own 'out of' score....

  7. #7
    Forum Contributor
    Join Date
    04-11-2005
    Location
    London
    Posts
    259
    Hi sorry for the delay - lunch proved even more important!

    OK - the answer lies in use of the formula part of conditional formatting.

    So your columns now look like this:

    A1 = 9
    B1 = 20
    C1 = A1/B1
    D1 = =A1&" ("&C1&"%)"

    Open up the Conditional Formatting dialogue box for D1 and change Cell Value to Formula. In the Formula condition type

    =IF(C1<50,TRUE,FALSE)

    Now select Red as the conditional format.

    Copy this formula down your entire column (including formatting) and hide column C as before.

    HTH

    Martin
    Last edited by MartinShort; 07-11-2006 at 09:26 AM.

+ Reply to Thread

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Bookmarks

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts

Search Engine Friendly URLs by vBSEO 3.6.0 RC 1