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Accounting - Vendor Detail Report

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    Accounting - Vendor Detail Report

    I have designed a simply spread sheet for accounting purposes. One of the worksheets, "Expense Detail" contains line information on each expense item organized by columns including "Transaction Date", "Vendor", "Description (of expense)", and classification columns which permit the recording of the type of expense such as "Advertising & Expense", "Amortization", "Delivery", etc. Naturally as the year progresses, more data expense information is added. Months and Quarters are subtotaled.

    What I would like to do is to create a "Vendor Detail Report" in another worksheet taking the information recorded in the "Expense Detail" Worksheet and populating the new worksheet by vendor with each line item relative to each vendor. In addition, the report will also take the expense line value from the "Expense Detail" worksheet and record it in a column in the new "Vendor Detail" worksheet, next to the Vendor name called "Amount".

    I am familiar with many excel formulas, but can't get around how to do this in excel.

    I hope I have explained this sufficiently. Any assistance would be much appreciated.

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    Forum Expert martindwilson's Avatar
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    Re: Accounting - Vendor Detail Report

    i think posting a sample workbook would be a good idea
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    Forum Moderator - RIP Richard Buttrey's Avatar
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    Re: Accounting - Vendor Detail Report

    Hi,

    It's not an Excel formula you need but the Data Filter functionality within Excel. You should check this out first.

    In essence you list the field headings you want to extract from your main sheet to your report sheet, set up a two cell criteria range where the vendor filed name is in the first cell and the vendor name/code you want to extract in the second cell, then perform the Data Filter Advanced Filter functionality.

    Don't get hung up on creating a new report tab for each vendor since this is unnecessary. You can arrange Excel so that a particular vendor details are extracted at report run time using the same report template area. Typically you would make the second cell of the criteria range a data validation drop down list in which you select the vendor name required.

    HTH
    Richard Buttrey

    RIP - d. 06/10/2022

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