+ Reply to Thread
Results 1 to 2 of 2

Multiple linked drop down lists (Master drop down)

  1. #1
    Registered User
    Join Date
    06-23-2011
    Location
    Houston, TX
    MS-Off Ver
    Excel 2010
    Posts
    1

    Exclamation Multiple linked drop down lists (Master drop down)

    I'm trying to streamline some forms for a daycare that involves what each kid eats each day. I would like to have a drop down that fills in other drop down lists, but is still able to be altered if needed.

    For example, there are four infants who eat the same breakfast, lunch, and a late snack every day. Each infant has milk for breakfast and lunch, so I would like to click one drop down list and select "milk" and have the other drop down lists in the breakfast and lunch columns populate with "milk" as well - kind of like a master drop down. However, if a certain infant didn't have milk that morning, I would be able to change that certain drop down to "did not eat" without changing the others.
    Then for the late snack column, I can have another drop down for "applesauce" and have all of the other drop downs fill in to "applesauce" for each infant in the late snack column. Again, if a certain infant did not eat during that time, I would be able to change that specific drop down without changing all the others.

    It can get a bit tedious clicking 2 drop downs for breakfast items, 3 for lunch items, and 3 for late snack items per infant - at least 48 clicks per sheet for 6 infants. I'm sure there's a way to streamline this process.

    I hope this makes sense. Please let me know if I need to clarify any more.

    Thanks in advance for your help!
    -Z-

  2. #2
    Forum Expert JBeaucaire's Avatar
    Join Date
    03-21-2004
    Location
    Bakersfield, CA
    MS-Off Ver
    2010, 2016, Office 365
    Posts
    33,492

    Re: Multiple linked drop down lists (Master drop down)

    Should be simple enough. Your main drop down goes in cell 1... let's say A1.

    Then in B1, C1 and D1 you have a drop down with only the one option "Didn't Eat".

    Also in B1, C1 and D1 is the following formula:

    =IF(A1="", "", A1)

    That will display the choice made from A1 in the other cells automatically. Any cell you wish to remove the formula and put "didn't eat" in, just use the drop down for that cell.

    NOTE: Once you use the drop down in B1, C1 or D1, the formula that was there is gone for good in that cell. So make sure you start with a clean template each day/week/month, whatever.
    _________________
    Microsoft MVP 2010 - Excel
    Visit: Jerry Beaucaire's Excel Files & Macros

    If you've been given good help, use the icon below to give reputation feedback, it is appreciated.
    Always put your code between code tags. [CODE] your code here [/CODE]

    ?None of us is as good as all of us? - Ray Kroc
    ?Actually, I *am* a rocket scientist.? - JB (little ones count!)

+ Reply to Thread

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Bookmarks

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts

Search Engine Friendly URLs by vBSEO 3.6.0 RC 1