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Filtering a text to show me all its info in separate worksheet

  1. #1
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    Filtering a text to show me all its info in separate worksheet

    Hi Everybody

    If any one can help me to find correct formula on below information.

    I have a daily database that will update it everyday and need to do the following stuff.

    on the data base I have multiple cluster each one contain multiple sites for example.

    Cluster

    224TAMP06 W0048
    224TAMP06 W0070
    224TAMP06 W0071
    224TAMP06 W0192
    224TAMP06 W0228
    224TAMP06 W0277

    On a separate worksheet I need to find a proper formula that will show me all sites under specific cluster, So if I want to choose Cluster 224TAMP06 the formula should show me all sites under that cluster.
    I am using vlookup but it shows me only the first site while I need to see all.I don't want to use VB.

    Another thing each site has a priority tag. I want to select another field when I enter number 1 will show me all sites that have number 1 tag on the data base sheet.

    Remember I am using different worksheet on the same excel file.

    thank you for help

  2. #2
    Valued Forum Contributor ron2k_1's Avatar
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    Re: Filtering a text to show me all its info in separate worksheet

    Couple ways to do this. Firstly, there are array formulas to do it. Assuming that "Cluster" data (as you called it) is listed in Sheet1!A1:A13, and the "Sites" in Sheet1!B1:B13, and that cell A1 in Sheet2 (another worksheet in same workbook) would contain an entry that is listed anywhere in column A of Sheet1, then, enter this in A4 of Sheet2 (Confirm with Ctrl Shift Enter) Don't press just enter.
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    Change the ranges to accommodate your sample, drag down as necessary. Now, what is necessary? Well it depends on how many site you'd expect that would pop up. In my case there are only a max of 12 possible answers, so I wouldn't drag down more than 12. Bear the following in mind, array formulas are very slow and memory hungry. So don't go crazy on them place it hundreds of times on your spreadsheet (i.e. drag my formula over hundreds of cells).

    If your data table is huge, then, I'd recommend you use AutoFilter. Kindly research into Autofilter and see that would be more appropriate.
    Last edited by ron2k_1; 05-10-2012 at 04:11 PM.
    Ron
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  3. #3
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    Re: Filtering a text to show me all its info in separate worksheet

    You could try using a pivot table with both custer and site moved into the row values area. See attachment. I did it twice, once formatted as outline and once as tabular.
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    Re: Filtering a text to show me all its info in separate worksheet

    Great, I will try both and will update you guys,
    Appreciate your hard work

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