Hi, I'm going to fess up right now and tell you all that I know very, VERY little about excel and I just feel it in my bones that the problem I have has a super easy solution but I'm too excel-technically challenged to figure it out. I have spent all day trying to work this out by myself and have got myself in knots over it! I really hope someone can help me.

I do basic book-keeping for my husband on an excel workbook. One sheet shows income, one sheet shows expenses, the last sheet collates the monthly expenditure report. It's a very basic set up (yet still too complicated for me!) and I input the data from the receipts I am given. My issue is that for taxation purposes I need to write an expenses voucher for every receipt (this is in India) which I find extremely frustrating as I have to input the same information into the excel spreadsheet. So I thought that maybe I could create some sort of voucher that I could then merge the information of the fields into. But I have come across a few problems: first, I know I can use the mail merge function but I can't figure out how to create the right 'label' then set the fields into it. My son used photoshop to create a fantastic voucher (looks so cool - how sad is it that I have to get my 16yo son to do that for me?!) and he then formatted it (jpeg, I think) to embed as a picture into a word doc and told me all I have to do is create a textbox for each field and then link the info from the excel workbook. Except that I don't know how to do it so that it picks up each line's information (like mail merging labels does) seperately.

The other issue I have is that the expenditure information is seperated in 'categories' and each expense will fall under a category so the amount is entered into that catergory's column. The totals for each catergory are collated for the monthly report so the column totals are seperately linked. But each expense row also has it's own total column for that row that is linked to the cell of the catergory column in that row that you choose the catergory for. So what happens in the mail (label) merge is that I have to input every single column seperately (it seems) - I can't figure out a command that instructs a range of columns for that category field. Hope I am making sense, sorry if it's as clear as mud.

So this is my (rather convoluted) dilemma. Please, please help! I am slowly going nuts and I can't face another month of writing out vouchers!

As an aside, I have a strong feeling that Access is the long-term solution to my small business book-keeping issues but I actually have no idea how to set it up - I will be googling the access forum help one day but for now I really could use some help.

Thanks in advance to all who have read this. Please feel free to laugh at me, I don't blame you