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Mirror data between worksheets in same workbook

  1. #1
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    Mirror data between worksheets in same workbook

    Hello all.

    First post, so go easy on me.

    Using Office 2011 for mac, but felt this question was best suited for general.

    Here is the situation.

    I have a workbook with three sheets. It's a price/invoice/labor workbook.

    Sheet 1 has all the data, including my cost and loss/gain fields
    Sheet 2 has labor costs and the totals are linked to Sheet1
    Sheet 3 is the customer copy of the first sheet. It does not include wholesale and profit info.

    I'm trying to link the cells so that when info changes in Sheet 1, it's reflected, in real time on Sheet3

    Right now I'm using a formula per cell ='Sheet1'!XXX (where XXX = the cell/column location, ie D15). The first column I started has this formula in every cell, about 100 in all, copied by hand and changed to reflect. It works, but it seems like there has to be an easier way to mirror or link the data. I tried pasting special with links, but continue to get errors as the link pather includes the entire file data path from the local machine.

    I still have about 200 cells left and I'm dreading doing this all by hand. Also, If I add a new row to sheet1, this will not reflect in sheet 3. Any help here would be great.

    Thanks and thanks for having me!

    Sean

  2. #2
    Forum Expert Sam Capricci's Avatar
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    Re: Mirror data between worksheets in same workbook

    I'm not sure I understand but if the formula remains the same in all the cells once you write it you can just grab the bottom right corner of the cell and click and drag it down and it will auto populate the rest of the cells so you don't have to write it repeatedly.

  3. #3
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    Re: Mirror data between worksheets in same workbook

    seaneee, welcome to the forum. You should post a small sample of your data (with anything confidential removed) to better allow us to help you, which I am sure we can, provided there is some information on Sheet 3 that is also on Sheet 1.
    Brendan.


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  4. #4
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    Re: Mirror data between worksheets in same workbook

    Sorry, I don't mean to be vague. Here are some screen shots. I've left out sheet 2 as it really has nothing to do with the issue.

    bldxls1.jpg "My Sheet"

    bldxls3.jpg "Customer Sheet"

    Very minor differences.

    The first sheet is "my sheet" that includes wholesale costs and profit/loss

    The second sheet is for the customer and it has the wholesale column and profit/loss cells deleted.

    What I need is to have specific data from "My Sheet" to be mirrored to the "Customer Sheet".

    for the prices column, I did it by hand, cell by cell by creating an "if reference" as mentioned above, ='Sheet1'!D5, etc. These are condensed forms pictured, but the actual sheets have 100+ cells per column.

    To wrap up I either need a way to mirror the other cells- description, notes, part name with the customer sheet or an easy way to generate a sheet that leaves out the stuff for my eyes only.

    Hope that helps.

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    Re: Mirror data between worksheets in same workbook

    Looks like I'll have to re-word my suggestions in future There isn't very much we can do with a photograph - please upload a workbook containing a sample of your data, so that we can check our logic is sound, and that formulas work, etc, before proposing a solution.

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    Re: Mirror data between worksheets in same workbook

    Naw, I should have just uploaded it. Not really anything to hide. It's just a bare worksheet right now.

    Can be found here:

    Please Login or Register  to view this content.
    Wrapped in code text so it's not visible to non members of the site.

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    Re: Mirror data between worksheets in same workbook

    Can anyone help with this?

  8. #8
    Forum Expert Sam Capricci's Avatar
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    Re: Mirror data between worksheets in same workbook

    According to what you posted a vlookup for each cell in the "build sheet customer" to the corresponding "build sheet" would pull over the data. If however you might have more than one line for, say "front hub" in your "build sheet" but only one line in your "build sheet customer" then you might want to use a sumif statement to pull over the totals. Again, once you complete the first formula you just click and drag it down to fill in the cells.
    If you need more help in writing the formulas then here would be the vlookup...
    =VLOOKUP(A13,'Build Sheet'!$A:$E,4,FALSE) for a single instance of an item, in this case the front hub.
    if you have multiple instances of an item on the "build sheet" and only one line on the "build sheet customer" then the sumif would be:
    =SUMIF('Build Sheet'!$A:$E,'Build Sheet Customer'!A13,'Build Sheet'!$D:$D)
    also using Front Hub as the instance in A13.
    Just grab the lower corner of the cell box and drag it down, or you can copy and paste if you are worried about overwriting cell format.
    Make contributors happy, click on the "* Add Reputation" as a way to say thank you.
    Sam Capricci

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