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Rearranging exported SharePoint lists in Excel

  1. #1
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    Rearranging exported SharePoint lists in Excel

    Hi everybody!

    So.. I have a small problem and don't know how to solve it, hopefully someone would be able to help me...

    I've just exported a list from SharePoint to Excel, which gave me as a result a owssvr table, so far so good cause every time the list in SP is updated I can do a refresh and get the latest values; however once I opened the table I realized that the columns where not correctly order they were all mixed and the information does not look as it is required so I need to rearrange them. I do not need to delete a column I just need to be able to move them between themselves so that they will follow certain order: Product ID, Name, Amount of pieces, Place where they are stored, etc. this is very important because later on I use "vlookups" to do a series of reports.

    I've tried cut- paste to move the columns to the correct position, unfortunately once I close the excel file and try to open it again, I got a message saying that the content is not readable and when Excel repairs it, my owssvr table loses the link to SP so I cannot update refresh the table anymore.

    I cannot edit the list in SP as this site does not belong to me and I only got access to export the data and be able to refresh the table, all I want is to be able to move them within my ovssvr table so that locally I can work with them better. Here is a pic of what I am talking about:
    cmms.JPG
    So for example in the pic I put, I need that instead of Comments in Column E, Product ID can be in Column E, then Name in column F and so on..


    Is there a way I can do this?

    Thanks!

  2. #2
    Administrator FDibbins's Avatar
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    Excel 7/10/13/16/365 (PC ver 2310)
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    Re: Rearranging exported SharePoint lists in Excel

    Pictures, especially 1's like you uploaded, are pretty much useless, sorry. Rather upload the sample workbook itself

    Having said that, if the headings in each set of data are identical, doesnt matter what order, then instead of just vlookup, use vlookup(cell,range,match(),0) or just index/match

    If you cant figure it out, please upload a sample WORKBOOK
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    Regards
    Ford

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